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Medical Records Collection, Retention, and Access in Idaho

 

Medical Records Collection, Retention, and Access in Idaho

Subtopic Statute/Regulation Description
Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) Idaho Admin. Code r. 15.01.03.033, Access Grants the local ‘Ombudsman for the Elderly program’ representative (‘local ombudsman’) access to long-term care facilities,...
Idaho Admin. Code r. 15.01.03.041, Written Consent Requires long-term care facility residents—or their legal representative— to consent in writing to ombudsman access of their confidential...
Idaho Admin. Code r. 16.02.02.300, EMS Director Authority Requires the MES medical director to enter a written agreement with an EMS agency to supervise licensed EMS personnel. Permits EMS personnel to...
Idaho Admin. Code r. 16.02.10.021, Access to Medical Records Prohibits physicians, hospital administrators, or other persons from barring the Department of Health and Welfare or other public health officials...
Idaho Admin. Code r. 16.03.07.020, Administration - Governing Body Requires home health agencies to form a governing body to administer the entity. Specifies the rights that home health agencies must grant to...
Idaho Admin. Code r. 16.03.09.230, General Payment Procedures Permits Idaho Medicaid recipients to obtain care from the participating provider of their choice. Requires providers to submit Medicaid claims to the...
Idaho Admin. Code r. 16.03.09.736, Therapy Services: Quality Assurance Activities Prohibits coverage for therapy services that are not medically necessary and imposes penalties on providers that receive medicaid reimbursement for...
Idaho Admin. Code r. 16.03.11.110, Facility Records Requires ICF/IDs to provide paper or electronic copies of records to persons who are the subject matter of the record, that person’s legal...
Idaho Admin. Code r. 16.03.14.360, Medical Records Service Requires hospitals to maintain medical records for all patients seen on an emergency, inpatient, outpatient, or home care basis. Limits medical...
Idaho Admin. Code r. 16.05.01.125, Access to an Individual’s Own Record Permits individuals aged 14 or older—or their authorized representative— to access a copy of the individual’s records by submitting...
Idaho Admin. Code r. 16.05.01.150, Amendment of Record Permits individuals to request that the Department of Health and Welfare amend their records. Requires the Department to issue a written...
Idaho Admin. Code r. 16.05.07.101, Documentation of Services and Access to Records Requires Medicaid providers to document services in a manner sufficient to justify the service or claim. Requires providers to retain this...
Idaho Admin. Code r. 16.05.07.200, Denial of Payment Specifies the grounds on which the Department of Health and Welfare may deny payment to a Medicaid provider (e.g., barring access the records,...
Idaho Admin. Code r. 16.05.07.250, Permissive Exclusions from the Medicaid Program Identifies the circumstances in which the Department of Health and Welfare may exclude a person or entity from the Medicaid program (e.g., placing a...
Idaho Admin. Code r. 16.07.15.152, On-Site Review Requires behavioral health programs to allow the Department of Health and Welfare to conduct on-site reviews as a means of determining the program...
Idaho Admin. Code r. 19.01.01.056, Unprofessional Conduct Identifies that acts that constitute unprofessional conduct by licensed dentist (e.g., altering patient records, disclosing patient identifying...
Idaho Admin. Code r. 22.01.05.206, Medical Records Requires providers of telehealth services to maintain medical records for each patients and specifies the information that they must document in...
Idaho Code Ann. § 39-5307, Access to Records Grants government officials and persons authorized to enforce the Adult Abuse, Neglect and Exploitation Act (Idaho Code Ann. § 39-5301 et seq.)...
Idaho Code Ann. § 41-3909, Records Requires managed care organizations to maintain financial and business transaction records. Requires MCOs to keep business records for at least seven...
Idaho Code Ann. § 54-5711, Medical Records Requires providers of telehealth services to maintain medical records in compliance with applicable state and federal laws and to make such records...
Idaho Code Ann. § 56-226, Medicaid Fraud Control Unit Establishes a Medicaid Fraud Control Unit (“MFCU”) within Idaho’s Office of the Attorney General. Grants the MFCU authority to...
Idaho Code Ann. § 66-606, Powers of Agent Authorizes the person designated as an agent in a patient’s mental health declaration to make decisions on behalf of the patient so long as the...
Content of medical record Idaho Admin. Code r. 16.02.06.130, General Requirements for Clinical Laboratories Requires clinical laboratories to have the space, supplies, and equipment necessary to perform accurate, safe, and precise lab services. Requires...
Idaho Admin. Code r. 16.03.02.154, Medical Direction Requires skilled nursing facilities and intermediate care facility administrators to contract with a physician to serve as the facility’s...
Idaho Admin. Code r. 16.03.02.201, Pharmacy Services Establishes standards for pharmacy services in skilled nursing facilities and intermediate care facilities that address items such as the care and...
Idaho Admin. Code r. 16.03.02.203, Patient/Resident Records Requires skilled nursing facilities and intermediate care facilities to maintain patient/resident records. Specifies the information that must be...
Idaho Admin. Code r. 16.03.02.302, Specialized Rehabilitative Services Requires skilled nursing facilities and intermediate care facilities to contract with qualified personnel for the provision of specialized...
Idaho Admin. Code r. 16.03.07.031, Clinical Records Requires home health agencies to maintain clinical records. Specifies the contents of these records (e.g., identifying information, plan of care,...
Idaho Admin. Code r. 16.03.09.235, Patient Advance Directives Requires specified providers (e.g., hospitals, nursing facilities, home health care services, etc.) to provide adult patients with information...
Idaho Admin. Code r. 16.03.09.704, Inpatient Behavioral Health Services: Provider Qualifications Requires a physician to provide inpatient hospital psychiatric services in a facility that is licensed by Idaho or another state and has received...
Idaho Admin. Code r. 16.03.09.723, Home Health Services: Procedural Requirements Requires a physician to order home health services and specifies the information that physicians must include in these orders (e.g., the physician...
Idaho Admin. Code r. 16.03.10.266, Nursing Facility: Behavioral Care Unit (BCU) and Rate Structure Establishes Behavioral Care Unit rates, criteria for participation in a BCU, staffing and training requirements, and care planning standards....
Idaho Admin. Code r. 16.03.10.304, Personal Care Services: Procedural Requirements Requires personal care services (PCS) to be provided in accordance with a plan of care or a negotiated service agreement (NSA). Requires a plan of...
Idaho Admin. Code r. 16.03.10.328, Aged and Disabled Waiver Services: Procedural Requirements Requires the Department of Health and Welfare—or their contractor— to develop an individual service plan for participants who are...
Idaho Admin. Code r. 16.03.10.525, Children’s DD HCBS State Plan Option: Procedural Requirements Requires children’s DD HCBS services to receive prior authorization. Requires providers of HCBS services to assure quality services by...
Idaho Admin. Code r. 16.03.10.704, Adult DD Waiver Services: Procedural Requirements Requires the development of a plan of service for participants who receive adult DD waiver services. Requires providers of such waiver services to...
Idaho Admin. Code r. 16.03.14.230, Restraint and Seclusion Requires hospitals to establish a policy for the use of restraint and seclusion and specifies the elements that such policy must address (e.g.,...
Idaho Admin. Code r. 16.03.14.233, Restraint and Seclusion Documentation Identifies the items that providers must document in a patient's clinical record when administering restraints and/or seclusion (e.g., a description...
Idaho Admin. Code r. 16.03.14.360, Medical Records Service Requires hospitals to maintain medical records for all patients seen on an emergency, inpatient, outpatient, or home care basis. Limits medical...
Idaho Admin. Code r. 16.03.14.370, Emergency Service Requires hospitals that provide emergency care to establish written policies and procedures and establishes a non-exhaustive list of topics that...
Idaho Admin. Code r. 16.03.14.380, Surgical Service Establishes standards for hospital surgical services that address items such as the location of the surgical department, the physical facilities,...
Idaho Admin. Code r. 16.03.14.391, Respiratory Care Service Requires respiratory care services to be delivered under physician supervision. Requires hospitals to establish written policies and procedures for...
Idaho Admin. Code r. 16.03.14.400, Maternity and Newborn Service Establishes standards for hospital maternity and newborn services. Requires hospitals to maintain obstetrical and newborn records and specifies the...
Idaho Admin. Code r. 16.03.14.430, Nuclear Medicine Services Permits hospitals to provide nuclear medicine services. Requires hospitals to establish policies and procedures for these services that address items...
Idaho Admin. Code r. 16.05.01.150, Amendment of Record Permits individuals to request that the Department of Health and Welfare amend their records. Requires the Department to issue a written...
Idaho Admin. Code r. 16.05.07.101, Documentation of Services and Access to Records Requires Medicaid providers to document services in a manner sufficient to justify the service or claim. Requires providers to retain this...
Idaho Admin. Code r. 16.07.15.360, Participant Records Requires behavioral health programs to maintain participant records and specifies the content of these records (e.g., patient name and contact...
Idaho Admin. Code r. 16.07.33.200, Individualized Treatment Plan Requires the Department of Health and Welfare to create an individualized treatment plan for clients receiving adult mental health services. Requires...
Idaho Admin. Code r. 16.07.37.115, Treatment Plan Requires the Department of Health and Welfare to develop a treatment plan for recipients of child’s mental health services. Require’s a...
Idaho Admin. Code r. 16.07.37.117, Case Records Requires the Department of Health and Welfare to maintain physical and electronic records for each recipient of children’s mental health...
Idaho Admin. Code r. 19.01.01.026, Patient Records Requires licensed dentists to maintain patient records and specifies the information they must document in these records (e.g., patient name and...
Idaho Admin. Code r. 19.01.01.044, Moderate Sedation, General Anesthesia and Deep Sedation Requires dentists to obtain a permit from the Idaho State Board of Dentistry if they wish to administer moderate sedation, general anesthesia, and...
Idaho Admin. Code r. 22.01.01.165, Supervising Physicians of Medical Personnel Defines the administration of prescriptive medical/cosmetic devices and products (e.g., collagen injections, liposuction, etc.) as the practice of...
Idaho Admin. Code r. 22.01.05.206, Medical Records Requires providers of telehealth services to maintain medical records for each patients and specifies the information that they must document in...
Idaho Admin. Code r. 27.01.01.350, Pharmacist Prescribing: General Requirements Authorizes pharmacists to prescribe drugs and devices if they have a patient-prescriber relationship with the patient, have met proper educational...
Idaho Admin. Code r. 27.01.01.403, Filing Prescription Drug Orders: Adaptation Allows pharmacists to adapt drugs if a patient consents and their prescriber has not prohibited adaptation. Defines permissible adaptations as...
Idaho Code Ann. § 66-602, Declarations for Mental Health Treatment Permits competent adults to a sign a declaration regarding their mental health treatment preferences; including their consent or refusal of such...
Idaho Code Ann. § 66-605, Operation of Declaration Makes a person’s declaration of mental health treatment operational upon delivery of the declaration to their mental health provider or...
Required maintenance of medical records Idaho Admin. Code r. 16.02.06.130, General Requirements for Clinical Laboratories Requires clinical laboratories to have the space, supplies, and equipment necessary to perform accurate, safe, and precise lab services. Requires...
Idaho Admin. Code r. 16.02.12.100, Duties of the Administrator of the Responsible Institution and the Person Required to Register the Birth of a Child Identifies the conditions that infants must be tested for upon their birth (e.g., congenital hypothyroidism, critical congenital heart disease, etc...
Idaho Admin. Code r. 16.03.02.201, Pharmacy Services Establishes standards for pharmacy services in skilled nursing facilities and intermediate care facilities that address items such as the care and...
Idaho Admin. Code r. 16.03.02.203, Patient/Resident Records Requires skilled nursing facilities and intermediate care facilities to maintain patient/resident records. Specifies the information that must be...
Idaho Admin. Code r. 16.03.07.031, Clinical Records Requires home health agencies to maintain clinical records. Specifies the contents of these records (e.g., identifying information, plan of care,...
Idaho Admin. Code r. 16.03.09.574, Children’s Habilitation Intervention Services: Procedural Requirements Requires providers of children’s habilitation intervention services to obtain prior authorization from the Department of Health and Welfare....
Idaho Admin. Code r. 16.03.10.304, Personal Care Services: Procedural Requirements Requires personal care services (PCS) to be provided in accordance with a plan of care or a negotiated service agreement (NSA). Requires a plan of...
Idaho Admin. Code r. 16.03.10.328, Aged and Disabled Waiver Services: Procedural Requirements Requires the Department of Health and Welfare—or their contractor— to develop an individual service plan for participants who are...
Idaho Admin. Code r. 16.03.10.525, Children’s DD HCBS State Plan Option: Procedural Requirements Requires children’s DD HCBS services to receive prior authorization. Requires providers of HCBS services to assure quality services by...
Idaho Admin. Code r. 16.03.10.704, Adult DD Waiver Services: Procedural Requirements Requires the development of a plan of service for participants who receive adult DD waiver services. Requires providers of such waiver services to...
Idaho Admin. Code r. 16.03.11.110, Facility Records Requires ICF/IDs to provide paper or electronic copies of records to persons who are the subject matter of the record, that person’s legal...
Idaho Admin. Code r. 16.03.14.310, Nursing Service Requires hospitals to create an organizational plan for their nursing department that identifies the authority, responsibility, and duties of the...
Idaho Admin. Code r. 16.03.14.330, Pharmacy Service Requires hospitals to provide pharmacy services under the direction of a licensed pharmacist. Requires this pharmacist to maintain records of...
Idaho Admin. Code r. 16.03.14.340, Radiology Service Requires hospitals to provide radiology services and establishes standards for requesting radiology services, radiation control and safety, and...
Idaho Admin. Code r. 16.03.14.350, Laboratory Service Requires a hospital to have a clinical laboratory capable of performing specified lab tests (e.g., serology, urinalysis, etc.). Establishes standards...
Idaho Admin. Code r. 16.03.14.360, Medical Records Service Requires hospitals to maintain medical records for all patients seen on an emergency, inpatient, outpatient, or home care basis. Limits medical...
Idaho Admin. Code r. 16.03.14.370, Emergency Service Requires hospitals that provide emergency care to establish written policies and procedures and establishes a non-exhaustive list of topics that...
Idaho Admin. Code r. 16.03.14.380, Surgical Service Establishes standards for hospital surgical services that address items such as the location of the surgical department, the physical facilities,...
Idaho Admin. Code r. 16.03.14.391, Respiratory Care Service Requires respiratory care services to be delivered under physician supervision. Requires hospitals to establish written policies and procedures for...
Idaho Admin. Code r. 16.03.14.400, Maternity and Newborn Service Establishes standards for hospital maternity and newborn services. Requires hospitals to maintain obstetrical and newborn records and specifies the...
Idaho Admin. Code r. 16.03.14.430, Nuclear Medicine Services Permits hospitals to provide nuclear medicine services. Requires hospitals to establish policies and procedures for these services that address items...
Idaho Admin. Code r. 16.03.14.440, Rehabilitation Services Requires hospitals that provide rehabilitation services to offer, at minimum, physical therapy, occupational therapy, speech pathology, and audiology...
Idaho Admin. Code r. 16.03.14.460, Outpatient Service Requires hospitals to establish written policies and procedures for outpatient services that address items such as the services provided on an...
Idaho Admin. Code r. 16.03.14.470, Psychiatric Service Requires hospitals to establish written policies and procedures for psychiatric services. Establishes standards for staffing of the psychiatric...
Idaho Admin. Code r. 16.05.07.101, Documentation of Services and Access to Records Requires Medicaid providers to document services in a manner sufficient to justify the service or claim. Requires providers to retain this...
Idaho Admin. Code r. 16.07.15.360, Participant Records Requires behavioral health programs to maintain participant records and specifies the content of these records (e.g., patient name and contact...
Idaho Admin. Code r. 16.07.37.117, Case Records Requires the Department of Health and Welfare to maintain physical and electronic records for each recipient of children’s mental health...
Idaho Admin. Code r. 19.01.01.026, Patient Records Requires licensed dentists to maintain patient records and specifies the information they must document in these records (e.g., patient name and...
Idaho Admin. Code r. 19.01.01.044, Moderate Sedation, General Anesthesia and Deep Sedation Requires dentists to obtain a permit from the Idaho State Board of Dentistry if they wish to administer moderate sedation, general anesthesia, and...
Idaho Admin. Code r. 22.01.01.101, Additional Grounds for Suspension, Revocation or Disciplinary Sanctions Identifies grounds for disciplining licensed physicians or osteopath (e.g.failing to maintain patient records refusing to honor a patient’s...
Idaho Admin. Code r. 22.01.01.165, Supervising Physicians of Medical Personnel Defines the administration of prescriptive medical/cosmetic devices and products (e.g., collagen injections, liposuction, etc.) as the practice of...
Idaho Admin. Code r. 22.01.05.206, Medical Records Requires providers of telehealth services to maintain medical records for each patients and specifies the information that they must document in...
Idaho Admin. Code r. 23.01.01.101, Standards of Conduct Establishes standards of conduct for licensed Idaho nurses. Makes violations of these standards grounds for disciplinary action. Prohibits nurses...
Idaho Admin. Code r. 27.01.01.300, Drug Outlets: Minimum Facility Standards Establishes standards for drug outlets that dispense prescription drugs to patients. Requires these outlets to have sufficient privacy and security...
Idaho Code Ann. § 39-1394, Patient Care Records — Retention — Authentication Permits hospitals to maintain patient records electronically, in microfilm, or another photographically reproduced form. Establishes record retention...
Idaho Code Ann. § 39-3315, Admission Records Requires residential care and assisted living facilities to maintain confidential admission records. Specifies the information these records must...
Idaho Code Ann. § 41-3909, Records Requires managed care organizations to maintain financial and business transaction records. Requires MCOs to keep business records for at least seven...
Idaho Code Ann. § 54-1732, Violations and Penalties Requires pharmacies to obtain a certificate of registration prior to operating in Idaho. Identifies unlawful acts and establishes penalties for...
Idaho Code Ann. § 54-1733F, Tuberculin Purified Protein Derivative Products Permits pharmacist to prescribe and administer tuberculin purified protein derivative products as a test for tuberculosis if they have completed an...
Idaho Code Ann. § 54-5511, Disclosure and Recordkeeping — License Renewal Requires licensed midwives to obtain informed consent prior to providing care. Specifies the information that they must disclose as part of the...
Idaho Code Ann. § 54-5711, Medical Records Requires providers of telehealth services to maintain medical records in compliance with applicable state and federal laws and to make such records...
Idaho Code Ann. § 56-209o, Failure to Retain Records Required persons that receive payment for providing Medicaid services to maintain records for at least five years from the date of payment....
Retention periods Idaho Admin. Code r. 16.02.06.130, General Requirements for Clinical Laboratories Requires clinical laboratories to have the space, supplies, and equipment necessary to perform accurate, safe, and precise lab services. Requires...
Idaho Admin. Code r. 16.03.02.203, Patient/Resident Records Requires skilled nursing facilities and intermediate care facilities to maintain patient/resident records. Specifies the information that must be...
Idaho Admin. Code r. 16.03.07.031, Clinical Records Requires home health agencies to maintain clinical records. Specifies the contents of these records (e.g., identifying information, plan of care,...
Idaho Admin. Code r. 16.03.09.564, Healthy Connections: Provider Qualifications and Duties Permits physicians, physician assistants, advanced practice register nurses, and their care teams to provide primary care services to Healthy...
Idaho Admin. Code r. 16.03.10.328, Aged and Disabled Waiver Services: Procedural Requirements Requires the Department of Health and Welfare—or their contractor— to develop an individual service plan for participants who are...
Idaho Admin. Code r. 16.03.10.704, Adult DD Waiver Services: Procedural Requirements Requires the development of a plan of service for participants who receive adult DD waiver services. Requires providers of such waiver services to...
Idaho Admin. Code r. 16.07.37.117, Case Records Requires the Department of Health and Welfare to maintain physical and electronic records for each recipient of children’s mental health...
Idaho Admin. Code r. 19.01.01.026, Patient Records Requires licensed dentists to maintain patient records and specifies the information they must document in these records (e.g., patient name and...
Idaho Admin. Code r. 27.01.01.500, Recordkeeping: Maintenance and Inventory Requirements Requires pharmacies to maintain records for at least three years unless otherwise stated. Requires pharmacies to maintain prescriptions drug orders...
Idaho Code Ann. § 39-1394, Patient Care Records — Retention — Authentication Permits hospitals to maintain patient records electronically, in microfilm, or another photographically reproduced form. Establishes record retention...
Idaho Code Ann. § 41-3909, Records Requires managed care organizations to maintain financial and business transaction records. Requires MCOs to keep business records for at least seven...
Idaho Code Ann. § 54-5511, Disclosure and Recordkeeping — License Renewal Requires licensed midwives to obtain informed consent prior to providing care. Specifies the information that they must disclose as part of the...
Idaho Code Ann. § 56-209o, Failure to Retain Records Required persons that receive payment for providing Medicaid services to maintain records for at least five years from the date of payment....
Destruction, storage and filing of medical records (Cross reference with Security of Health Information) Idaho Admin. Code r. 16.03.02.203, Patient/Resident Records Requires skilled nursing facilities and intermediate care facilities to maintain patient/resident records. Specifies the information that must be...
Idaho Admin. Code r. 16.03.07.031, Clinical Records Requires home health agencies to maintain clinical records. Specifies the contents of these records (e.g., identifying information, plan of care,...
Idaho Admin. Code r. 16.07.15.360, Participant Records Requires behavioral health programs to maintain participant records and specifies the content of these records (e.g., patient name and contact...
Idaho Admin. Code r. 16.07.37.117, Case Records Requires the Department of Health and Welfare to maintain physical and electronic records for each recipient of children’s mental health...
Idaho Admin. Code r. 27.01.01.300, Drug Outlets: Minimum Facility Standards Establishes standards for drug outlets that dispense prescription drugs to patients. Requires these outlets to have sufficient privacy and security...
Idaho Code Ann. § 39-1394, Patient Care Records — Retention — Authentication Permits hospitals to maintain patient records electronically, in microfilm, or another photographically reproduced form. Establishes record retention...
Medical Records Collection, Retention, and Access IDAHO CODE ANN. § 39-1394 - Patient care records- retention- authentication under the health and safety law Hospital records may be preserved in electronic medium, including microfilm.   Hospitals must retain clinical laboratory test records and...
Patient care records- retention- authentication under the health and safety law - IDAHO CODE ANN. § 39-1394 Hospital records may be preserved in electronic medium, including microfilm.   Hospitals must retain clinical laboratory test records and...