Medical Records Collection, Retention, and Access in Wyoming
Medical Records Collection, Retention, and Access in Wyoming
| Subtopic | Statute/Regulation | Description |
|---|
| Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) | Examination and Copying of Records, Wyo. Stat. Ann. § 35-2-611 | Examination and Copying of Record Requires hospitals, within 10 days of receiving a patient’s request to examine or copy their... |
| Genetic Information, Wyo. Stat. Ann. § 35-32-103 | Genetic Information Permits individual’s or their authorized representative to access, correct, and obtain the individual’s... | |
| Hospital Denial of Examination, Wyo. Stat. Ann. § 35-2-612 | Denial of Examination and Copying Permits hospitals to deny a patient access to their health care information if the knowledge would... | |
| Patient Access to Physician Medical Records, 052-0001-3 Wyo. Code R. § 4 | Patient Access to Physician Medical Records Requires physicians to make medical record information available to patients upon receiving a... | |
| Patients’ Bill of Rights, 048-0029-1 Wyo. Code R. § 4 | Patient's Bill of Rights Establishes a bill of rights for patients receiving mental health services in Wyoming’s state hospital.... | |
| Solicited Patient Profiles, 059-0002-8 Wyo. Code R. § 7 | Solicited Patient Profiles Authorizes occupational licensing boards to request licensee profiles from the Board of Pharmacy. Authorizes... | |
| Treatment Rights, 048-0018-5 Wyo. Code R. § 3 | Treatment Rights Requires mental health and substance abuse programs to create written treatment plans for each client and grants... | |
| Wyo. Code R. § 024-052-003 - Patient access to physician medical records. | The paper, microfilm, or data storage unit upon which the patient's information is maintained belongs to the physician and/or health care facility in... |
| Content of medical record | Absence of Pharmacist, 059-0001-12 Wyo. Code R. § 12 | Absence of Pharmacist Establishes standards and procedures for obtaining prescription medications in an inpatient facility when a pharmacist... |
| Adolescent Primary Residential Treatment Program, 048-0018-8 Wyo. Code R. § 6 | Adolescent Primary Residential Treatment Program Establishes primary treatment standards for adolescents between the ages of 13 and 18.... | |
| Centralized Prescription Processing, 059-0001-2 Wyo. Code R. § 22 | Centralized Prescription Processing Permits pharmacies to outsource dispensing to another pharmacy (“central fill pharmacy”) if... | |
| Drug Substitution Procedures, Wyo. Stat. Ann. § 33-24-149 | Drug Substitution Procedures Permits pharmacists to dispense a generic drug in place of a prescribed brand name unless the prescribing... | |
| Emergency Outpatient Medication, 059-0001-12 Wyo. Code R. § 13 | Emergency Outpatient Medication Permits nurses working in a facility to administer and distribute medications on an emergency basis to... | |
| Emergency Services, 048-0061-12 Wyo. Code R. § 8 | Emergency Services Establishes standards for hospital emergency services. Requires hospitals to maintain medical records for each emergency... | |
| General Standards for Substance Abuse Residential Services, 048-0018-8 Wyo. Code R. § 3 | General Standards for Substance Abuse Residential Services Establishes standards for substance abuse residential services that address items... | |
| Health Information and Management System, 048-0061-12 Wyo. Code R. § 23 | Health Information Management System Requires hospitals to hire qualified personnel to administer their health information and... | |
| Health Information and Management System, 048-0061-22 Wyo. Code R. § 18 | Health Information and Management System Requires rehabilitation hospitals to hire qualified personnel to administer their health... | |
| Hospital Services, 048-0037-26 Wyo. Code R. § 19 | Hospital Services Establishes standards for Medicaid coverage of hospital services. Classifies hospitals services as covered services if they... | |
| Isolation; Restrain; Medication, Wyo. Stat. Ann. § 35-1-626 | Isolation; Restrain; Medication Prohibits centers or facilities providing services pursuant to the Human Services Act from administering... | |
| Mechanical Restraints, Wyo. Stat. Ann. § 25-10-119 | Mechanical Restraints Permits the use of mechanical restraints on patients only when the head of a hospital determines that such... | |
| Medical Records, 048-0003-11 Wyo. Code R. § 16 | Medical Records Requires nursing facilities to maintain medical records and specifies the information that facilities must document in these... | |
| Medical Records, 048-0026-14 Wyo. Code R. § 14 | Medical Records Requires medical assistance facilities to maintain medical records for each patient and specifies the information that each... | |
| Medical Records, 048-0026-15 Wyo. Code R. § 14 | Medical Records Requires psychiatric hospitals to maintain medical records and specifies the content of these records (e.g., identifying... | |
| Medical Records, 048-0026-6 Wyo. Code R. § 10 | Medical Records Requires birthing centers to maintain patient medical records and specifies the information that birthing centers must include... | |
| Medical Records, 048-0061-17 Wyo. Code R. § 15 | Medical Records Requires critical access hospitals to maintain secure, confidential medical records for each patient and specifies the... | |
| Medical, Financial, and Patient Records, 048-0037-16 Wyo. Code R. § 6 | Medical, Financial, and Patient Records Requires Medicaid providers to maintain records in accordance with 048.0037.3 Wyo. Code R. § 7... | |
| Outpatient Services, 048-0061-12 Wyo. Code R. § 15 | Outpatient Services Requires hospitals that provide outpatient services to establish policies regarding staffing, medical records, and... | |
| Outpatient Services, 048-0061-22 Wyo. Code R. § 11 | Outpatient Services Requires rehabilitation hospitals that provide outpatient services to establish polices and procedures for these services... | |
| Patient Counseling, 059-0001-9 Wyo. Code R. § 5 | Patient Counseling Requires pharmacists to offer counseling to patients or their caregivers when dispensing a prescription. Identifies... | |
| Patient Monitoring and Necessary Documentation, 034-0001-5 Wyo. Code R. § 13 | Patient Monitoring and Necessary Documentation Specifies the information that dentists must document when administering anxioloysis,... | |
| Patient Profile Records, 059-0001-9 Wyo. Code R. § 3 | Patient Profile Records Requires pharmacies to maintain a profile record for every patient to whom they dispense prescriptions. Specifies the... | |
| Patient Records, 030.0001.11 Wyo. Code R. § 4 | Patient Records Requires chiropractors to maintain confidential, secure patient records and specifies the information they must include... | |
| Prescriptions in General, 059-0001-2 Wyo. Code R. § 13 | Prescriptions in General Specifies the information that prescriptions orders must include in order to be valid (e.g., patient name, name of... | |
| Prospective Drug Use Review, 059-0001-9 Wyo. Code R. § 4 | Prospective Drug Use Review Requires pharmacists to conduct a prospective drug use review before dispensing an ordered medication. Requires... | |
| Provider Records, 048-0037-6 Wyo. Code R. § 6 | Provider Records Requires HEALTH CHECK providers to comply with the record keeping requirements established in 048.0037.3 Wyo. Code R.... | |
| Record of Refills, 059-0001-2 Wyo. Code R. § 9 | Record of Refills Requires pharmacists, upon filling a prescription, to document the date it was filled, the quantity, and their initials.... | |
| Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services, 048-0061-12 Wyo. Code R. § 19 | Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services Requires hospitals that provide... | |
| Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services, 048-0061-22 Wyo. Code R. § 15 | Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services Requires rehabilitation hospitals to maintain... | |
| Release of Information, 048-0018-6 Wyo. Code R. § 3 | Release of Information Allows mental health or substance abuse program clients or their representatives to authorize the release of the... | |
| Therapeutic Environment and Physical Plant Requirements for All Residential Facilities, 048-0054-4 Wyo. Code R. § 14 | Therapeutic Environment and Physical Plant Requirements for All Residential Facilities Requires substance abuse treatment facilities to... | |
| Transfer of Prescription Orders Between Prescription Drug Outlets, 059-0001-2 Wyo. Code R. § 6 | Transfer of Prescription Orders Between Prescription Drug Outlets Establishes a procedure for transferring prescriptions between pharmacies... | |
| Transfer to Nursing Facility, 048-0037-28 Wyo. Code R. § 13 | Transfer to Nursing Facility Requires providers of swing bed services to transfer clients to an appropriate nursing facility when a bed... | |
| Treatment Rights, 048-0018-5 Wyo. Code R. § 3 | Treatment Rights Requires mental health and substance abuse programs to create written treatment plans for each client and grants... | |
| Written Clinical Records, 048-0018-6 Wyo. Code R. § 1 | Written Clinical Records Requires mental health and substance abuse programs to maintain written clinical records for every client. Specifies... |
| Required maintenance of medical records | Absence of Pharmacist, 059-0001-12 Wyo. Code R. § 12 | Absence of Pharmacist Establishes standards and procedures for obtaining prescription medications in an inpatient facility when a pharmacist... |
| Centralized Prescription Processing, 059-0001-2 Wyo. Code R. § 22 | Centralized Prescription Processing Permits pharmacies to outsource dispensing to another pharmacy (“central fill pharmacy”) if... | |
| Client Records, 048-0003-9 Wyo. Code R. § 8 | Client Records Requires home health agencies to securely maintain client records for at least six years. | |
| Dental Services, 048-0061-22 Wyo. Code R. § 16 | Dental Services Establishes standards for dental services when provided by rehabilitation hospitals. Requires rehabilitation hospitals to... | |
| Documentation Standards, 048-0037-45 Wyo. Code R. § 8 | Documentation Standards Establishes standards for documentation of DD waiver services, medical records, and financial records. Requires... | |
| Electronic Records of Prescriptions, 059-0001-2 Wyo. Code R. § 24 | Electronic Records of Prescriptions Requires pharmacies to maintain written or electronic prescription records for two years following... | |
| Emergency Services, 048-0061-12 Wyo. Code R. § 8 | Emergency Services Establishes standards for hospital emergency services. Requires hospitals to maintain medical records for each emergency... | |
| Filing Memorandum of Prescription, Wyo. Stat. Ann. § 33-24-136 | Filing Memorandum of Prescription Requires pharmacies to maintain patient profile records and to offer counseling to patients when... | |
| Health Information and Management System, 048-0061-12 Wyo. Code R. § 23 | Health Information Management System Requires hospitals to hire qualified personnel to administer their health information and... | |
| Health Information and Management System, 048-0061-22 Wyo. Code R. § 18 | Health Information and Management System Requires rehabilitation hospitals to hire qualified personnel to administer their health... | |
| Medical Records, 044-0002-13 Wyo. Code R. § 9 | Medical Records Requires HMOs or the provider of HMO covered services to maintain medical records. Requires participating providers to enter... | |
| Medical Records, 048-0003-11 Wyo. Code R. § 16 | Medical Records Requires nursing facilities to maintain medical records and specifies the information that facilities must document in these... | |
| Medical Records, 048-0026-14 Wyo. Code R. § 14 | Medical Records Requires medical assistance facilities to maintain medical records for each patient and specifies the information that each... | |
| Medical Records, 048-0026-15 Wyo. Code R. § 14 | Medical Records Requires psychiatric hospitals to maintain medical records and specifies the content of these records (e.g., identifying... | |
| Medical Records, 048-0026-6 Wyo. Code R. § 10 | Medical Records Requires birthing centers to maintain patient medical records and specifies the information that birthing centers must include... | |
| Medical Records, 048-0061-17 Wyo. Code R. § 15 | Medical Records Requires critical access hospitals to maintain secure, confidential medical records for each patient and specifies the... | |
| Medical Staff, 048-0061-17 Wyo. Code R. § 7 | Medical Staff Establishes minimum standards for the medical staff of critical access hospitals. Requires these facilities to have a physician... | |
| Medical, Financial, and Patient Records, 048-0037-16 Wyo. Code R. § 6 | Medical, Financial, and Patient Records Requires Medicaid providers to maintain records in accordance with 048.0037.3 Wyo. Code R. § 7... | |
| Opiate Antagonist, 059-0001-18 Wyo. Code R. § 6 | Opiate Agonist Authorizes pharmacists to prescribe opiate antagonists to persons at risk of experiencing an opiate related drug overdose,... | |
| Outpatient Services, 048-0061-12 Wyo. Code R. § 15 | Outpatient Services Requires hospitals that provide outpatient services to establish policies regarding staffing, medical records, and... | |
| Outpatient Services, 048-0061-22 Wyo. Code R. § 11 | Outpatient Services Requires rehabilitation hospitals that provide outpatient services to establish polices and procedures for these services... | |
| Patient Profile Records, 059-0001-9 Wyo. Code R. § 3 | Patient Profile Records Requires pharmacies to maintain a profile record for every patient to whom they dispense prescriptions. Specifies the... | |
| Patient Records, 030.0001.11 Wyo. Code R. § 4 | Patient Records Requires chiropractors to maintain confidential, secure patient records and specifies the information they must include... | |
| Program-Enrolled Provider Responsibilities, 048-0071-2 Wyo. Code R. § 9 | Program-Enrolled Provider Responsibilities Requires providers enrolled in Wyoming’s childhood immunization program— the Wyoming... | |
| Provider Recordkeeping and Data Collection, 048-0037-45 Wyo. Code R. § 7 | Provider Recordkeeping and Data Collection Requires providers of DD waiver services to collect any data, records, and information they need... | |
| Provider Records, 048-0037-10 Wyo. Code R. § 6 | Provider Records Requires providers of pharmaceutical services to comply with the record keeping requirements established in 048.0037.3 Wyo.... | |
| Provider Records, 048-0037-6 Wyo. Code R. § 6 | Provider Records Requires HEALTH CHECK providers to comply with the record keeping requirements established in 048.0037.3 Wyo. Code R.... | |
| Record Keeping Requirements for Participating Donation Site, 048-0044-2 Wyo. Code R. § 12 | Record Keeping Requirements for Participating Donation Site | |
| Record Retention, 048-0037-7 Wyo. Code R. § 29 | Record Retention Requires nursing facilities to comply with the record keeping requirements established in 048.0037.3 Wyo. Code R. § 7 (... | |
| Record-keeping, 059-0001-16 Wyo. Code R. § 10 | Record-Keeping Requires pharmacists to complete an Immunization Questionnaire and Consent Form prior to administering an immunization.... | |
| Records and Inventory Requirements Generally, 059-0002-4 Wyo. Code R. § 4 | Records and Inventory Requirements Generally Establishes controlled substances record keeping requirements for manufacturers,... | |
| Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services, 048-0061-12 Wyo. Code R. § 19 | Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services Requires hospitals that provide... | |
| Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services, 048-0061-22 Wyo. Code R. § 15 | Rehabilitation, Physical Therapy, Speech Therapy, Audiology, and Occupational Therapy Services Requires rehabilitation hospitals to maintain... | |
| Therapeutic Environment and Physical Plant Requirements for All Residential Facilities, 048-0054-4 Wyo. Code R. § 14 | Therapeutic Environment and Physical Plant Requirements for All Residential Facilities Requires substance abuse treatment facilities to... | |
| Written Clinical Records, 048-0018-6 Wyo. Code R. § 1 | Written Clinical Records Requires mental health and substance abuse programs to maintain written clinical records for every client. Specifies... |
| Other | Claim review procedure, Wyo. Stat. Ann. § 9-2-1519 | Claim Review Procedure Requires patients to submit a claim to the Wyoming Medical Review Panel prior to filing a medical malpractice suit in... |
| Retention periods | Client Records, 048-0003-9 Wyo. Code R. § 8 | Client Records Requires home health agencies to securely maintain client records for at least six years. |
| Electronic Records of Prescriptions, 059-0001-2 Wyo. Code R. § 24 | Electronic Records of Prescriptions Requires pharmacies to maintain written or electronic prescription records for two years following... | |
| Medical Records, 048-0026-15 Wyo. Code R. § 14 | Medical Records Requires psychiatric hospitals to maintain medical records and specifies the content of these records (e.g., identifying... | |
| Medical Records, 048-0026-6 Wyo. Code R. § 10 | Medical Records Requires birthing centers to maintain patient medical records and specifies the information that birthing centers must include... | |
| Program-Enrolled Provider Responsibilities, 048-0071-2 Wyo. Code R. § 9 | Program-Enrolled Provider Responsibilities Requires providers enrolled in Wyoming’s childhood immunization program— the Wyoming... | |
| Provider Recordkeeping and Data Collection, 048-0037-45 Wyo. Code R. § 7 | Provider Recordkeeping and Data Collection Requires providers of DD waiver services to collect any data, records, and information they need... | |
| Provider Records, 048-0037-10 Wyo. Code R. § 6 | Provider Records Requires providers of pharmaceutical services to comply with the record keeping requirements established in 048.0037.3 Wyo.... | |
| Provider Records, 048-0037-3 Wyo. Code R. § 7 | Provider Records Requires Medicaid providers to maintain medical and financial records for the longer of at least six years after the... | |
| Record Retention, 048-0037-7 Wyo. Code R. § 29 | Record Retention Requires nursing facilities to comply with the record keeping requirements established in 048.0037.3 Wyo. Code R. § 7 (... | |
| Security of Records, 048-0018-6 Wyo. Code R. § 2 | Security of Records Requires mental health and substance abuse programs to create written policies for storing, compiling, accessing, and... |
| Destruction, storage and filing of medical records (Cross reference with Security of Health Information) | Electronic Records of Prescriptions, 059-0001-2 Wyo. Code R. § 24 | Electronic Records of Prescriptions Requires pharmacies to maintain written or electronic prescription records for two years following... |
| Medical Records, 048-0026-14 Wyo. Code R. § 14 | Medical Records Requires medical assistance facilities to maintain medical records for each patient and specifies the information that each... | |
| Recordkeeping Requirements, 059-0001-14 Wyo. Code R. § 8 | Recordkeeping Requirements Requires telepharmacies to scan written prescriptions and retain the scan for at least two years from the date of... | |
| Security of Records, 048-0018-6 Wyo. Code R. § 2 | Security of Records Requires mental health and substance abuse programs to create written policies for storing, compiling, accessing, and... |
| Medical Records Collection, Retention, and Access | Grounds for Suspension, Revocation, and Restriction for Physicians and Surgeons-Wyo. Stat. Ann. § 33-26-402 | These requirements apply to physicians and surgeons. The Wyoming state board of medicine may refuse to renew, and may revoke,... |
| Patient access to physician medical records-Wyo. Admin. & Info. Code R. Board of Medicine, ch. 3 § 4 | A patient may submit an appropriate, signed, written request for release of information contained in the patient's medical records. Within a... |
| Controlled substances records | Nonresident Pharmacy Registration, Wyo. Stat. Ann. § 33-24-152 | Nonresident Pharmacy Registration Requires nonresident pharmacies that deliver controlled substances or prescription drugs to Wyoming... |
| Recordkeeping Requirements, 059-0001-14 Wyo. Code R. § 8 | Recordkeeping Requirements Requires telepharmacies to scan written prescriptions and retain the scan for at least two years from the date of... |
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