Medical Records Collection, Retention, and Access in Iowa
Medical Records Collection, Retention, and Access in Iowa
| Subtopic | Statute/Regulation | Description |
|---|
| Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) | Access to Database Information, I.A.C. r. 657-37.4 | Access to Database Information, Classifies information and records submitted to and maintained by the Prescription Monitoring Program (... |
| Dispensing Records, I.A.C. r. 657-10.25 | Dispensing Records Requires pharmacies and health care providers registered to handle controlled substances to maintain records of ... | |
| Engaging in an Open Discussion, Iowa Code § 135P.3 | Engaging in Open Discussion Permits health care providers and facilities to engage in an open discussion with a patient following an adverse... | |
| Investigation of Reportable Diseases, I.A.C. r. 641-1.7 | Investigation of reportable diseases. Requires health care providers and clinical laboratories to assist in public health investigations... | |
| Iowa Newborn Screening Program (INSP), I.A.C. r. 641-4.3 | Iowa Newborn Screening Program (INSP) Establishes standards and procedures for the Iowa newborn screening program. Requires all newborns in... | |
| Opioid antagonist dispensing by pharmacist, I.A.C. r. 657-39.7 | Opioid antagonist dispensing by pharmacist -- standing order. Authorizes pharmacists that receive proper training to dispense opioid... | |
| Record Keeping, I.A.C. r. 650-27.11 | Record keeping Establishes standards for the keeping of dental records that address record content, retention, correction, and... | |
| Records storage, I.A.C. r. 657-8.9 | Records Storage Requires licensed Iowa pharmacies to maintain records for at least two years following the record date or last activity within... | |
| Records, I.A.C. r. 657-10.36 | Records. Requires controlled substances records to be maintained for at least two years after the record date. Grants the Pharmacy Board... | |
| Records, I.A.C. r. 657-7.13 | Records Requires hospital pharmacies to maintain records for at least two years following the last entry unless a longer time period is... |
| Content of medical record | Collaborative Drug Therapy Management, I.A.C. § 657-39.13 | Collaborative Drug Therapy Management Authorizes pharmacists to provide collaborative drug therapy management pursuant to a written protocol.... |
| Dispensing Records, I.A.C. r. 657-10.25 | Dispensing Records Requires pharmacies and health care providers registered to handle controlled substances to maintain records of ... | |
| Exceptions to notification of parent, I.A.C. r. 641-89.22 | Exceptions to notification of parent. Specifies the circumstances in which a physician may perform an abortion procedure on a pregnant... | |
| HIV testing, I.A.C. r. 641-11.4 | HIV testing -- obtaining consent -- voluntary HIV-related tests for pregnant women. Requires providers to include HIV testing when... | |
| Infant Hearing Screening, Iowa Code § 135.131 | Universal newborn and infant hearing screening. Requires birthing hospitals to conduct newborn hearing screening before discharge and to... | |
| Iowa Newborn Screening Program (INSP), I.A.C. r. 641-4.3 | Iowa Newborn Screening Program (INSP) Establishes standards and procedures for the Iowa newborn screening program. Requires all newborns in... | |
| Mental Health Information Disclosure Prohibited | Mental Health information Disclosure Prohibited -- exceptions -- record of disclosure. Prohibits mental health professionals, mental... | |
| Minimum standards of nursing practice for registered nurses, I.A.C. r. 655-6.2 | Minimum standards of nursing practice for registered nurses. Establishes standards for practice by registered nurses that address items... | |
| Newborn Metabolic Screening, Iowa Code § 136A.5 | Newborn Metabolic Screening Requires all newborns to undergo congenital and inherited disorder screening in accordance with Department of... | |
| Patient record system, I.A.C. r. 657-6.13 | Patient record system. Requires pharmacies to maintain a patient record system. Specifies the minimum content of records contained in... | |
| Pharmacy Pseudoephedrine Sale, Iowa Code § 124.212A | Pharmacy pseudoephedrine sale Requires pharmacies to maintain records of pseudoephedrine sales in an electronic logbook. Recorded information... | |
| Pregnant Minor Abortion Consultation, I.A.C. r. 641-89.12 | Initial appointment of a pregnant minor with a licensed physician from whom an abortion is sought and certification procedure for the decision-making... | |
| Record Keeping, I. A. C. r. 650-29.14 | Record Keeping Requires dentists to maintain sedation records. Establishes different standards for the content of these records based on... | |
| Record Keeping, I.A.C. r. 650-27.11 | Record keeping Establishes standards for the keeping of dental records that address record content, retention, correction, and... | |
| Records and Reports, I.A.C. r. 441-73.18 | Records and reports Requires managed care organizations that provide Medicaid services to maintain clinical records in compliance with state... | |
| Records I.A.C. r. 441-81.9 | Records. Establishes record keeping requirements for nursing facilities that provide Medicaid services. These requirements address the... | |
| Records, I.A.C. r. 657-7.13 | Records Requires hospital pharmacies to maintain records for at least two years following the last entry unless a longer time period is... | |
| Reporting Hearing Screening Results, I.A.C. r. 641-3.9 | Reporting hearing screening results and information to the department and child's primary care provider Specifies the information that health... | |
| Reports to Department, Iowa Code § 139A.3 | Reports to Department -- immunity -- confidentiality -- investigations Requires health care providers and facilities, upon treating a... | |
| Responsibilities of Facilities, I.C.A. r. § 441-85.24 | Responsibilities of Facilities Requires psychiatric medical institutions for children to maintain medical records. Specifies the content of... | |
| Voluntary Disclosures, Iowa Code § 228.3 | Voluntary Disclosures Permits individuals or their authorized representatives to consent to the disclosure of their mental health... |
| Required maintenance of medical records | Community mental health centers, I.A.C. r. 441-78.16 | Community mental health centers States that Iowa’s Medicaid program will approve payments for reasonable and necessary services provided... |
| Electronic Health Record Incentive Program, I.A.C. r. 441-79.16 | Electronic Health Record Incentive Program States that the Department of Human Services has decided to participate in the federal EHR... | |
| Health Home Services Providers, I.A.C. r. 441-77.47 | Health Home Services Providers Establishes qualifications for health home services providers’ participation in Iowa’s Medicaid... | |
| Information Access, Iowa Code § 124.553 | Information Access Specifies the circumstances in which the Board of Pharmacy may disclose information from the drug prescribing and... | |
| Maintenance of records, I.A.C. r. 441-79.3 | Maintenance of records by providers of service Requires Medicaid providers to maintain financial and medical records and to make these records... | |
| Medication -- Administration, storage, and documentation, I.A.C. r. 441-24.40 | Medication -- administration, storage and documentation Establishes standards for administering, storing, and documenting medications to... | |
| Participating Health and Dental Plans, I.A.C. r. 441-86.15 | Participating Health and Dental Plans Establishes requirements for health and dental plans that wish to participate in Iowa’s CHIP... | |
| Patient Medication Records, Iowa Code § 155A.35 | Patient medication records, Requires pharmacies to maintain patient medication records. | |
| Patient record system, I.A.C. r. 657-6.13 | Patient record system. Requires pharmacies to maintain a patient record system. Specifies the minimum content of records contained in... | |
| Pharmaceutical Case Management Services, I.A.C. r. 441-78.47 | Pharmaceutical Case Management Services Permits physicians and pharmacists to provide pharmaceutical case management services to Medicaid... | |
| Pseudoephedrine sales -- tracking, penalty, Iowa Code § 124.212B | Pseudoephedrine Sales -- tracking -- penalty Requires the Governor’s Office of Drug Control Policy to maintain an electronic... | |
| Record Keeping, I. A. C. r. 650-29.14 | Record Keeping Requires dentists to maintain sedation records. Establishes different standards for the content of these records based on... | |
| Record Keeping, I.A.C. r. 650-27.11 | Record keeping Establishes standards for the keeping of dental records that address record content, retention, correction, and... | |
| Records I.A.C. r. 441-81.9 | Records. Establishes record keeping requirements for nursing facilities that provide Medicaid services. These requirements address the... | |
| Records of Registrants, § 124.306 | Records of Registrants Requires persons that manufacture, dispense, or administer controlled substances to maintain records in accordance with... | |
| Responsibilities of Facilities, I.C.A. r. § 441-85.24 | Responsibilities of Facilities Requires psychiatric medical institutions for children to maintain medical records. Specifies the content of... | |
| Responsibilities of Hospitals, I.A.C. r. 441-85.6 | Responsibilities of Hospitals Requires psychiatric hospitals that provide Medicaid services to maintain medical and fiscal records. Specifies... | |
| Screening Centers, I.A.C. r. 441-78.18 | Screening Centers States the circumstances in which Iowa’s Medicaid program will approve payments to screening centers. Requires... | |
| Standards of Practice -- Office Practices, I.A.C. r. 653-13.7 | Standards of Practice -- office practices Establishes standards of practice for licensed Iowa physicians. Requires physicians to maintain the... | |
| Standards of Practice -- prescription drugs dispensed by physician, I.A.C. r. 653-13.1 | Standards of practice -- packaging, labeling, and records of prescription drugs dispensed by a physician. Establishes standards for... | |
| Standards of Practice -- Telemedicine, I.A.C. r. 653-13.11 | Standards of Practice -- Telemedicine Permits Iowa physicians to provide telemedicine services in compliance with the standards in this rule.... | |
| Standards of practice- Appropriate Pain Management, I.A.C. § 653-13.2 | Standards of Practice - appropriate pain management Establishes standards of practice for pain management treatment that seek to balance the... |
| Retention periods | Continuous Quality Improvement Program, I.A.C. r. 657-8.26 | Continuous quality improvement program Requires pharmacies to establish a continuous quality improvement program as a means of... |
| Dispensing Records, I.A.C. r. 657-10.25 | Dispensing Records Requires pharmacies and health care providers registered to handle controlled substances to maintain records of ... | |
| Electronic Prescription Applications, I.A.C. r. 657-6.21 | Electronic Prescription Applications Authorizes pharmacies to use electronic prescription applications so long at the applications have... | |
| Information Access, Iowa Code § 124.553 | Information Access Specifies the circumstances in which the Board of Pharmacy may disclose information from the drug prescribing and... | |
| Opioid antagonist dispensing by pharmacist, I.A.C. r. 657-39.7 | Opioid antagonist dispensing by pharmacist -- standing order. Authorizes pharmacists that receive proper training to dispense opioid... | |
| Patient record system, I.A.C. r. 657-6.13 | Patient record system. Requires pharmacies to maintain a patient record system. Specifies the minimum content of records contained in... | |
| PMP Information Retained, I.A.C. r. 657-37.6 | PMP Information Retained. Requires pharmacies to retain records of information submitted to the Prescription Monitoring Program for four... | |
| Records I.A.C. r. 441-81.9 | Records. Establishes record keeping requirements for nursing facilities that provide Medicaid services. These requirements address the... | |
| Records of Registrants, § 124.306 | Records of Registrants Requires persons that manufacture, dispense, or administer controlled substances to maintain records in accordance with... | |
| Records storage, I.A.C. r. 657-8.9 | Records Storage Requires licensed Iowa pharmacies to maintain records for at least two years following the record date or last activity within... | |
| Records, I.A.C. r. 657-10.36 | Records. Requires controlled substances records to be maintained for at least two years after the record date. Grants the Pharmacy Board... | |
| Records, I.A.C. r. 657-6.16 | Records. Requires pharmacies to maintain records for at least two years following the record date. Permits pharmacies to keep records... | |
| Records, I.A.C. r. 657-7.13 | Records Requires hospital pharmacies to maintain records for at least two years following the last entry unless a longer time period is... | |
| Standards of Practice -- Office Practices, I.A.C. r. 653-13.7 | Standards of Practice -- office practices Establishes standards of practice for licensed Iowa physicians. Requires physicians to maintain the... | |
| Transfer of Prescription, I.A.C. r. 657-6.9 | Transfer of Prescription Establishes procedures for transferring prescriptions to a new pharmacy upon the request a of patient or their... |
| Controlled substances records | Dispensing Records, I.A.C. r. 657-10.25 | Dispensing Records Requires pharmacies and health care providers registered to handle controlled substances to maintain records of ... |
| Opioid antagonist dispensing by pharmacist, I.A.C. r. 657-39.7 | Opioid antagonist dispensing by pharmacist -- standing order. Authorizes pharmacists that receive proper training to dispense opioid... | |
| Records of Registrants, § 124.306 | Records of Registrants Requires persons that manufacture, dispense, or administer controlled substances to maintain records in accordance with... | |
| Records, I.A.C. r. 657-10.36 | Records. Requires controlled substances records to be maintained for at least two years after the record date. Grants the Pharmacy Board... | |
| Records, I.A.C. r. 657-6.16 | Records. Requires pharmacies to maintain records for at least two years following the record date. Permits pharmacies to keep records... |
| Medical Records Collection, Retention, and Access | Iowa Admin. Code 653-13.7 | Standards of Practice; office practice A physician can chose his or her patients, but must not neglect the patient once a relationship has been... |
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