Medical Records Collection, Retention, and Access in Colorado
Medical Records Collection, Retention, and Access in Colorado
| Subtopic | Statute/Regulation | Description |
|---|
| Medical Records Collection, Retention, and Access | 6 Colo. Code Regs. 1011-1:II-5.2 | Health care entity records All patient records held by a health care entity must be made available to the patient upon a at a reasonable time and... |
| C.R.S.A. § 25-1-801 | Patient records in custody of health care facility All patient records held by a licensed health care facility must be made available to the patient... | |
| C.R.S.A. § 25-1-802 | Patient records in custody of individual health care providers All patient records held by a podiatrist, chiropractor, dentist, physician, doctor of... | |
| Programmatic Functions - 6 COLO. CODE REGS. § 1011-1: IV-8.102 | Medical records must be stored to be protected from unauthorized use and disclosure and to preserve the confidentiality of information. Medical... |
| Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) | Access to Patient Medical Records, Colo. Code Regs. § 6-1011-1 (Chap 02 Part 5) | Access to Patient Medical Records Requires health care entities to provide patients or their designated representatives access to the patient... |
| Client Rights and Protections, Colo. Code Regs. § 10-2505-10 (§ 8.212.3) | Client Rights and Protections. Grants rights and protections to Medicaid clients enrolled in the Community Behavioral Health Services... | |
| Client Rights and Protections, Colo. Code Regs. § 10-2505-10(§ 8.205.3) | Client Rights and Protections, Grants rights and protections to Primary Care Case Management Program, Managed Care Organization, and... | |
| Clinical Records, Colo. Code Regs. § 10-2505-10 (§ 8.409.3) | Clinical Records Specifies the records that intermediate nursing care facilities must maintain (e.g., physician orders, lab reports, treatment... | |
| Individual Rights of Persons Receiving Evaluation Care or Treatment, Colo. Code Regs. § 2-502-1 (21.280.26) | Individual Rights of Persons Receiving Evaluation Care or Treatment Establishes the rights of persons receiving treatment in mental health... | |
| Patient records in custody of health care facility - definitions, Colo. Rev. Stat. § 25-1-801 | Patient records in custody of health care facility - definitions Requires health care facilities to allow patients or their representatives an... | |
| Patient records in custody of individual health care providers, Colo. Rev. Stat. § 25-1-802 | Patient records in custody of individual health care providers Requires health care providers to allow patients or their representatives an... |
| Content of medical record | Assessment, Colo. Code Regs. § 2-502-1 (21.190.3) | Assessment Requires behavioral health care services providers to conduct a best practices assessment within seven business days of a patient... |
| Benefits, Colo. Code Regs. § 10-2505-10 (§ 8.202.2) | Benefits. Identifies the dental services for children covered by Colorado’s medical assistance program. Includes two oral... | |
| Clinical Records, Colo. Code Regs. § 10-2505-10 (§ 8.408.5) | Clinical Records Specifies the records that skilled nursing facilities must maintain (e.g., physician orders, lab reports, treatment records,... | |
| Clinical Records, Colo. Code Regs. § 10-2505-10 (§ 8.409.3) | Clinical Records Specifies the records that intermediate nursing care facilities must maintain (e.g., physician orders, lab reports, treatment... | |
| Content of Record, Colo. Code Regs. § 2-502-1 (21.290.54) | Content of Record Requires acute treatment units to maintain records that include the individual’s demographic information, diagnoses,... | |
| Content of Records, Colo. Code Regs. § 2-502-1 (21.190.2) | Content of Records Specifies the information that behavioral health agencies must include in patient records (e.g., consent forms, service... | |
| Content of records, Colo. Code Regs. § 2-502-1 (21.210.2) | Content of Records Requires agencies that provide substance use disorder services to maintain records. Specifies the content of these records... | |
| Dental Services, Colo. Code Regs. § 6-1011-1 (Chap 05 § 12) | Dental Services, Requires nursing facilities to provide a dental examination to new residents and to document a resident’s refusal... | |
| Determination for Skilled Nursing Care, Colo. Code Regs. § 10-2505-10 (§ 8.408.62) | Determination for Skilled Nursing Care Specifies the information that skilled nursing care facilities must obtain for client medical records... | |
| Early and Periodic Screening, Diagnosis and Treatment, Colo. Code Regs. § 10-2505-10(§8.280) | Early and Periodic Screening, Diagnosis, and Treatment. Classifies Medicaid enrollees aged 20 or younger as eligible for Early and... | |
| Health Information Management, Colo. Code Regs. § 6-1011-1 (Chap 20 § 7) | Health Information Management Requires ambulatory surgical centers to develop systems for collecting, storing, and using health information... | |
| Individual Rights of Persons Receiving Evaluation Care or Treatment, Colo. Code Regs. § 2-502-1 (21.280.26) | Individual Rights of Persons Receiving Evaluation Care or Treatment Establishes the rights of persons receiving treatment in mental health... | |
| Infant immunization program, Colo. Rev. Stat. § 25-4-1704 | Infant immunization program - delegation of authority to immunize minor Establishes an Infant Immunization Program with the Department of... | |
| Informed Consent, Colo. Code Regs. § 2-502-1 (21.280.51) | Informed Consent Requires mental health facilities to obtain informed consent prior to using electroconvulsive therapy (ECT) or other painful... | |
| Laboratory Tests, Colo. Code Regs. § 2-502-1 (21.320.64) | Laboratory Tests Requires health facilities that provide Opioid Medication Assisted Treatment (OMAT) to conduct or refer individuals for... | |
| Laboratory Tests, Colo. Code Regs. § 2-502-1 (21.320.64) | Laboratory Tests Requires health facilities that provide Opioid Medication Assisted Treatment (OMAT) to conduct or refer individuals for... | |
| Medical Care Services, Colo. Code Regs. § 6-1011-1 (Chap 05 § 8) | Medical Care Services Permits nursing facilities to allow practitioners to provide telehealth services to residents unless the service... | |
| Medical record documentation requirements, Colo. Rev. Stat. § 25-48-111 | Medical record documentation requirements - reporting requirements - department compliance reviews - rules Specifies the information that an... | |
| Medication/Psychiatric services, Colo. Code Regs. § 2-502-1 (21.190.7) | Medication/Psychiatric services Designates a person as receiving “medication/psychiatric services only” if they receive a maximum... | |
| Nursing Services, Colo. Code Regs. § 6-1011-1 (Chap 05 § 9) | Nursing Services Establishes standards for nursing services in nursing facilities that address the need for 24-hour nursing coverage,... | |
| Patient/Clinical Functions, Colo. Code Regs. § 6-1011-1 (Chap 15 § 6) | Patient/Clinical Functions Requires non end-stage renal disease patients to obtain a referral from a licensed Colorado nephrologist in order... | |
| Pregnant woman to take blood test, Colo. Rev. Stat. § 25-4-201 | Pregnant woman to take blood test. Requires providers that care for pregnant patients to obtain a blood sample during their first... | |
| Psychiatric Medications. Colo. Code Regs. § 2-502-1 (21.280.32) | Psychiatric Medications. Specifies the information that mental health facilities to must give patients and their legal guardians when ordering... | |
| Transfer of Care, Colo. Code Regs. § 2-502-1 (21.280.71) | Transfer of Care Permits the transfer of patients to another mental health facility upon completion of a transfer planning conference.... | |
| Voluntary applications for mental health services - treatment of minors, Colo. Rev. Stat. § 27-65-103 | Voluntary applications for mental health services - treatment of minors Establishes standards and procedures for the voluntary admission of... |
| Required maintenance of medical records | Cancer Drug Repository Program, Colo. Code Regs. § 6-1015-10 | Cancer Drug Repository Program Establishes the cancer drug repository program so that cancer patients or their family members may donate... |
| Clinical Records, Colo. Code Regs. § 10-2505-10 (§ 8.408.5) | Clinical Records Specifies the records that skilled nursing facilities must maintain (e.g., physician orders, lab reports, treatment records,... | |
| Clinical Records, Colo. Code Regs. § 10-2505-10 (§ 8.409.3) | Clinical Records Specifies the records that intermediate nursing care facilities must maintain (e.g., physician orders, lab reports, treatment... | |
| Content of records, Colo. Code Regs. § 2-502-1 (21.210.2) | Content of Records Requires agencies that provide substance use disorder services to maintain records. Specifies the content of these records... | |
| General Provisions, Colo. Code Regs. § 2-502-1 (21.170.1) | General Provisions Requires agencies that provide behavioral health services pursuant to contracts with the Department of Human Services to... | |
| Health Information Management, Colo. Code Regs. § 6-1011-1 (Chap 20 § 7) | Health Information Management Requires ambulatory surgical centers to develop systems for collecting, storing, and using health information... | |
| Health Information Records, Colo. Code Regs. § 6-1011-1 (Chap 05 § 17) | Health Information Records Requires nursing facilities to maintain health information records. Specifies the information that must be included... | |
| Maintenance of records, Colo. Code Regs. § 10-2505-10 (§ 8.100) | Maintenance of records Specifies the types of records that Medicaid providers must maintain (e.g., medical records, billing records, Medicaid... | |
| Medical Records Department, Colo. Code Regs. § 6-1011-1 (Chap 04 Part 8) | Medical Records Department Requires hospitals to maintain complete and accurate medical records for admitted patients and patients receiving... | |
| Medical Records, Colo. Code Regs. § 6-1011-1 (Chap 09 Part 8) | Medical Records Requires community clinics to maintain medical records. Species the content of these records (e.g., identifying data, medical... | |
| Patient/Clinical Functions, Colo. Code Regs. § 6-1011-1 (Chap 15 § 6) | Patient/Clinical Functions Requires non end-stage renal disease patients to obtain a referral from a licensed Colorado nephrologist in order... | |
| Physician Requirements, Colo. Code Regs. § 5-1006-2 (Regulation 8) | Physician requirements; reasonable cause for referrals of physicians to the Colorado Medical Board; Reasonable cause for department adverse action... | |
| Records, Colo. Rev. Stat. § 27-65-121 | Records. Classifies mental health records and information as confidential and privileged. Specifies the circumstances in which such... | |
| Records, Colo. Rev. Stat. § 12-42.5-131 | Records. Requires licensed pharmacists, pharmacies, and wholesalers to maintain prescription drug and controlled substances records for... |
| Destruction, storage and filing of medical records (Cross reference with Security of Health Information) | Electronic storage of medical records, Colo. Rev. Stat. § 25-1-1203 | Electronic storage of medical records. Requires health care providers, health plans, and health care clearinghouses to develop... |
| Health Information Management, Colo. Code Regs. § 6-1011-1 (Chap 20 § 7) | Health Information Management Requires ambulatory surgical centers to develop systems for collecting, storing, and using health information... | |
| Protection of medical records , Colo. Rev. Stat. § 12-36-140 | Protection of medical records - licensee's obligations - verification of compliance - noncompliance grounds for discipline - rules Requires... | |
| Protection of medical records, Colo. Rev. Stat. § 12-29.9-115 | Protectoin of medical records. Requires licensed audiologists to create security plans for patient medical records. Specifies the topics... |
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