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Public Health Data Collection and Reporting in Tennessee

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        Providers in Tennessee are either required or encouraged to report various health care events and conditions to registries and government entities across the state.  This includes the reporting of immunizations given to children1, abortions2, certain communicable diseases3, birth defects4, tuberculosis5, hearing screenings performed on infants6, sexually transmitted diseases7, patient abuse8, certain instances of trauma at designated trauma centers9, information to the National Nosocomial Infection Surveillance and National Healthcare Safety Network10, and brain trauma.11

        In addition, different types of health care facilities must also report certain designated data sets to the Department of Health, including hospitals12, nursing homes13, and ambulatory surgical centers.14

 

Footnotes

  • 1. Tenn. Code Ann. § 37-10-401 (2012)
  • 2. Tenn. Code Ann. § 68-3-505 (2012)
  • 3. Tenn. Code Ann. §68-5-102 (2012), Tenn. Code Ann. § 68-29-107 (2012)
  • 4. Tenn. Code Ann. § 68-5-506 (2012)
  • 5. Tenn. Code Ann. § 68-9-106 (2012)
  • 6. Tenn. Code Ann. § 68-5-905 (2012)
  • 7. Tenn. Code Ann. § 68-10-112 (2012)
  • 8. Tenn. Code Ann. § 68-11-211 (2012)
  • 9. Tenn. Code Ann. § 68-11-259 (2012)
  • 10. Tenn. Code Ann. § 68-11-263 (2012)
  • 11. Tenn. Code Ann. § 68-55-203 (2012)
  • 12. Tenn. Comp. R. & Regs. 1200-08-01-.11 (2010)
  • 13. Tenn. Comp. R. & Regs. 1200-08-06-.11 (2010)
  • 14. Tenn. Comp. R. & Regs. 1200-08-10-.11 (2010), Tenn. Comp. R. & Regs. 1200-07-04-.04 (2005)

 

Public Health Data Collection and Reporting in Tennessee

Subtopic Statute/Regulation Description
Public Health Data Collection and Reporting Tenn. Code Ann. § 37-10-401 - Establishment and Maintenance of an Immunization Registry for Children Establishment and Maintenance of an Immunization Registry for Children It is the responsibility of each parent or legal guardian to ensure that their...
Tenn. Code Ann. § 39-15-203 - Requirements for Records and Reports of Abortion and Confidentiality of Abortion Reports A physician performing an abortion must record each procedure and report it to the commissioner of health.  All reports and records must remain...
Tenn. Code Ann. § 68-1-1003 - Requirements for Reports to the Department of Health, Access to Patient Medical Records, Reimbursement, and Failure to Report or Give access to Records All hospitals, laboratories, facilities, and health care practitioners must report to the department of health information contained in a diagnosed...
Tenn. Code Ann. § 68-1-1903 - Statewide Stroke Database and Report Requirements The East Tennessee State University College of Public Health and the Tennessee stroke systems task force maintain a statewide stroke database that...
Tenn. Code Ann. § 68-10-112 - Reports of Physicians and Health Officers Regarding STDs Reports of Physicians and Health Officers Regarding STDs Every physician who diagnoses, treats, or prescribes for a case of a STD and every...
Tenn. Code Ann. § 68-11-211 - Reporting Requirements for Incidents of Abuse, Neglect and Misappropriation All licensed health care facilities and any physician’s office performing Level III surgery must report incidents of abuse, neglect, or...
Tenn. Code Ann. § 68-11-259 - Establishment and Maintenance of a Trauma Registry; Compliance; Confidentiality Establishment and Maintenance of a Trauma Registry; Compliance; Confidentiality The board for licensing health care facilities shall establish and...
Tenn. Code Ann. § 68-11-263 - National nosocomial infection surveillance/national healthcare safety network (NNIS/NHSN) Utilization Requirements Each health facility with an annual average daily census of at least 25 inpatients, or an outpatient facility that performs an annual average of 25...
Tenn. Code Ann. § 68-11-265 - Requirements for the Use of Information Obtained by the Department of Health Information that the department of health obtains from hospitals and other healthcare providers from the National Healthcare Safety Network (NHSN) or...
Tenn. Code Ann. § 68-11-310 - Requirements for Reporting of Hospital Statistics Requirements for Reporting of Hospital Statistics Within one hundred and fifty days after the end of a hospital's fiscal year, the hospitals shall...
Tenn. Code Ann. § 68-29-107 - Reporting Requirements for Infectious Diseases by Laboratories Establishment of the Brain Trauma Registry Directors of laboratories shall report cases of infectious diseases; however reports shall not be...
Tenn. Code Ann. § 68-3-505 - Abortion reporting requirements Each induced termination of pregnancy must be reported to the Office of Vital Records within 10 days after the procedure by the person in charge of...
Tenn. Code Ann. § 68-5-506 - Creation of Birth Defects Registry Creation of Birth Defects Registry In the interest of learning about and preventing the occurrence of birth defects, the general assembly enacted...
Tenn. Code Ann. § 68-5-905 - Reports and referrals for screenings performed on infants born in Tennessee facilities The results of all hearing screenings performed on infants born in Tennessee facilities shall be reported to the department of health.  ...
Tenn. Code Ann. § 68-55-203 - Establishment of the Brain Trauma Registry Establishment of the Brain Trauma Registry The commissioner shall establish and maintain a central registry of people who sustain a traumatic brain...
Tenn. Code Ann. § 68-55-204 - Requirements for Reports to the Department of Health on Traumatic Brain Injuries The Commissioner of Health has established a system for hospitals to report a patient with a traumatic brain injury to the Department of Health....
Tenn. Code Ann. § 68-9-106 - Requirements for Tuberculosis Data and records Requirements for Tuberculosis Data and Records The Department shall maintain a tuberculosis register system and conduct epidemiologic studies...
Tenn. Code Ann. § 68-9-201 - Requirements for Reporting of Diseased Persons (Persons with Tuberculosis) Requirements for Reporting of Diseased Persons (Persons with Tuberculosis) If a person reasonably suspects that someone has tuberculosis and is...
Tenn. Code Ann. §68-1-108 - Requirements for Reports of Claims Data by Licensed Hospitals Each licensed hospital must report all claims data for each inpatient and outpatient discharge to the Commissioner of Health.  Such reports must...
Tenn. Code Ann. §68-1-119 - Requirements for Claims Data Discharge Reports by Ambulatory Surgical Treatment Centers Each licensed ambulatory surgical center and licensed outpatient diagnostic center must report all claims data for each discharge to the Commissioner...
Tenn. Code Ann. §68-5-102 - Physicians' Notification Requirements for Recipients of Dead Bodies of Communicable Diseases or AIDS Required Reporting of Communicable Diseases If a physician, surgeon, or practitioner knows or suspects that a person is infected or even suspected of...
Tenn. Code Ann. §68-5-604 - Laboratory Reports of Blood Samples and Confidentiality of Information Laboratory reports of the blood samples required to be taken from pregnant women must be transmitted to the health care provider.  A copy of the...
Tenn. Code Ann.§ 68-11-265 - Requirements for Use of Information Obtained by the Department of Health Information obtained from the department of health and other healthcare providers pertaining to patient safety data and hospital acquired infection...
Tenn. Comp. R. & Regs. 1200-06-03-.08 - Standards and Requirements for Patient Test Management Systems Standards and Requirements for Patient Test Management Systems Each laboratory must maintain a system that sets a standard for properly preparing...
Tenn. Comp. R. & Regs. 1200-07-02-.04 - Data Reporting Requirements for Cancer Diagnoses and Treatment Data Reporting Requirements for Cancer Diagnoses and Treatment All health care facilities and practitioners shall report any data about patients who...
Tenn. Comp. R. & Regs. 1200-07-02-.05 - Requirements for Cancer Case Reporting Requirements for Cancer Case Reporting Any cancer that is newly diagnosed should be reported to Tennessee Department of Health. If a patient develops...
Tenn. Comp. R. & Regs. 1200-07-03-.02 - Discharge Data Reporting Requirements for Hospitals All hospitals are required to report discharge data as specified by the Department of Health.  The minimum information required to be reported...
Tenn. Comp. R. & Regs. 1200-07-04-.03 - Required Data Elements for Licensed Ambulatory Surgical Centers and Licensed Outpatient Diagnostic Centers Each licensed ambulatory surgical center and licensed outpatient diagnostic center is required to report the following data elements for each...
Tenn. Comp. R. & Regs. 1200-07-04-.04 - Required Data Elements for Ambulatory Surgical Treatment Centers Each licensed ambulatory surgical treatment center (ASTC) must report the following data elements for each discharge regardless of payer: 1. ...
Tenn. Comp. R. & Regs. 1200-08-01-.11 - Hospital Records and Reporting Requirements All hospitals must report the following:         All births, deaths, and reportable fetal deaths occurring...
Tenn. Comp. R. & Regs. 1200-08-06-.11 - Nursing Home Records and Reporting Requirements All nursing homes must report the following:         Joint annual statistical report to the department of...
Tenn. Comp. R. & Regs. 1200-08-10-.11 - Ambulatory Surgical Treatment Center (ASTC) Records and Reporting Requirements Each ambulatory surgical treatment center (ASTC) must report the following:         Joint annual report of...
Tenn. Comp. R. & Regs. 1200-7-3-.06 - Data Availability Via the Tennessee Hospital Association Thirty days after the department of health’s master database has received, processed and verified all hospitals’ claims data, the...
Click on the individual state law in the table above to see our summary of the individual law.


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