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Public Health Data Collection and Reporting in Ohio

Ohio has several laws mandating the collection and reporting of information deemed relevant to the public health.  Every board of education must annually report to the department of health the body mass index, weight status category, grade level and sex of children enrolled in kindergarten, third grade, fifth grade, and ninth grade.1  A physician who performs or induces, or attempts to perform or induce an abortion must make a report to the department of health within fifteen days after the woman is discharged. 2  A physician who performs or induces or attempts to perform or induce an abortion on a woman after the beginning of the twentieth week of gestation must submit a report to the department of health with information about the viability of the fetus.3  Pharmacies and pharmacists must report significant changes in medication usage that may be caused by bioterrorism, epidemic or pandemic disease, or established or novel infectious agents or biological toxins posing a risk of human fatality or disability.4

The state of Ohio has created of a number of registries and databases designed to collect and maintain information related to the public health.  The Director of Health has established a population-based cancer registry, known as the Ohio cancer incidence surveillance system, to monitor the incidence of various types of malignant diseases in Ohio.5 The director of health will maintain a registry to record incidences of tuberculosis in Ohio.6  The director of health has established a population-based pregnancy loss registry to monitor the incidence of pregnancy losses in Ohio occurring within the first twenty weeks of pregnancy by any means other than purposeful termination.7

Ohio law mandates the reporting of specific diseases and conditions.  Health care providers who have knowledge of a case or suspect case of a reportable disease must submit a case report to the director of health.8  A laboratory that examines human specimens for evidence of reportable diseases must report all positive results of such examination as required.9  Clinical laboratories that analyze blood specimens for lead poisoning must electronically report information about positive results to the director of health.10  Each physician, dentist, hospital, or person providing diagnostic or treatment services to patients with cancer is responsible for reporting each case of cancer to the department of health within six months of diagnosis.11  Each physician, hospital and freestanding birthing center must report to the birth defects information system information concerning all fetal death and children from birth to five years of age with abnormal conditions, birth defects and congenital abnormalities of certain types.12  The health commissioner of a city or general health district must report all cases of inflammation of the eyes of a newborn or gonorrheal ophthalmia, and the result of such investigations.13  Required reporters must promptly report every case of AIDS, every AIDS-related condition, and every confirmed positive HIV test to the department of health.  The director of health will designate a health commissioner to receive the reports.14

 

Footnotes

  • 1. Ohio Admin. Code 3701-65-01
  • 2. Ohio Rev. Code § 2919.171
  • 3. Ohio Admin. Code 3701-47-03
  • 4. Ohio Rev. Code § 3701.232
  • 5. Ohio Rev. Code Ann. § 3701.261
  • 6. Ohio Rev. Code § 3701.146
  • 7. Ohio Rev. Code Ann. § 3701.031
  • 8. Ohio Admin. Code 3701-3-03
  • 9. Ohio Admin. Code 3701-3-04
  • 10. Ohio Admin. Code 3701-30-05
  • 11. Ohio Rev. Code Ann. § 3701.262
  • 12. Ohio Admin. Code 3701-57-02
  • 13. Ohio Rev. Code § 3701.53
  • 14. Ohio Rev. Code Ann. § 3701.24

 

Public Health Data Collection and Reporting in Ohio

Subtopic Statute/Regulation Description
Disease specific reporting requirements: Communicable diseases/reportable diseases (as designated by each state) Air- and blood-borne diseases reasonably likely to be transmitted to emergency medical services workers – Ohio Admin. Code 3701-3-02.2 Emergency medical services workers are permitted by law to ask a health care facility or coroner to notify them of the results of tests for certain...
Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Diseases to be reported – Ohio Admin. Code 3701-3-02 Reportable diseases that are dangerous to the public health are classified by classes “A”, “B”, and “C”. ...
Laboratory result reporting – Ohio Admin. Code 3701-3-04 A laboratory that examines human specimens for evidence of reportable diseases must report all positive results of such examination as required....
Notice to be given of prevalence of infectious diseases – Ohio Rev. Code Ann. § 3707.06 An attending health care provider must report to the health commissioner of relevant jurisdiction the name, age, sex, race and address of a patient...
Reportable disease notification – Ohio Admin. Code 3701-3-03 Health care providers who have knowledge of a case or suspect case of a reportable disease must submit a case report as required.  The provider...
Public health Registries Analyzing and interpreting hearing screening information – Ohio Rev. Code Ann. § 3701.509 Each hospital and freestanding birth center that has conducted a hearing screening on a newborn must provide the following information to the...
Confidential information – Ohio Rev. Code Ann. § 173.22 “Confidential information”   The collection, compilation, analysis, and dissemination of information by the office of the state long...
Duties and powers regarding tuberculosis – Ohio Rev. Code Ann. § 3701.146 The director of health will engage in the following activities with regard to tuberculosis: Surveillance activities, including the collection and...
Federal grants for monitoring, studying and preventing pregnancy losses – Ohio Rev. Code Ann. § 3701.031 The director of health will use available grants received from the federal government and other sources to establish a population-based pregnancy...
Public Health Data Collection and Reporting Annual report filed with the Ohio department of health - Ohio Admin. Code 3701-67-07 Each child fatality review board will annually prepare and submit a report to the department of health including the following information with...
Condition to be reported – Ohio Rev. Code Ann. § 3701.52 Any person attending to an infant with inflammation of the eyes or gonorrheal ophtalmia must report such information within six hours of discovering...
Confidentiality – Ohio Rev. Code Ann. § 5123.31 The department of developmental disabilities will keep in its office, accessible only to its employees or by consent of the department or the order...
Fees for providing copies of medical records – Ohio Rev. Code Ann. § 3701.741 When a patient or a patient's personal representative requests a copy of the patient's medical record, the health care provider or medical records...
Licensee’s duty to report infection with HIV or HBV – Ohio Admin. Code 4731-19-02 A licensed physician who performs invasive procedures and believes or has reason to believe that s/he is infected with HIV or HBV must report such...
Occupational diseases – report by physician to department of health – Ohio Rev. Code Ann. § 3701.25 Occupational diseases – report by physician to department of health Physicians must report to the department of health any patients whom the...
Report of bite of dog or other mammal – Ohio Admin. Code 3701-3-28 Whenever a person is bitten by a dog or other mammal, it must be reported within twenty-four hours to the health commissioner of the district in...
Reporting significant changes in medication usage that may be caused by bioterrorism, epidemic or pandemic disease – Ohio Rev. Code Ann. § 3701.232 The public health council will adopt reporting rules for pharmacies and pharmacists to report significant changes in medication usage that may be...
Required screening; facility requirements – Ohio Admin. Code 3701-55-02 All newborn children must be screened for the presence of the following genetic, endocrine, or metabolic disorders: Argininemia;...
Statement on certificate – Ohio Rev. Code Ann. § 3701.46 When reporting each birth and fetal death, physicians must state on the appropriate certificate whether the mother was tested for syphilis and...
Public health reporting requirements Annual report – Ohio Rev. Code Ann. § 5119.60 The department of health must annually report the services the department offers and how appropriated funds have been spent.  The report will...
Copies of vital records – Ohio Rev. Code Ann. § 3705.23 Information contained in the “information for medical and health use only” section of a birth record may be disclosed in accordance with...
Duties of health commissioner – Ohio Rev. Code Ann. § 3701.53 The health commissioner of a city or general health district must report all cases of inflammation of the eyes of a newborn or gonorrheal ophthalmia...
Reporting Requirements – pharmacies or pharmacists – Ohio Admin. Code 3701-3-15 All pharmacies and pharmacists must immediately report by telephone or electronically to the health commissioner of the appropriate health district...
Disease specific reporting requirements: Cancer Cancer incidence surveillance system rules – Ohio Rev. Code Ann. § 3701.262 Each physician, dentist, hospital, or person providing diagnostic or treatment services to patients with cancer is responsible for reporting each...
Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Ohio cancer incidence surveillance system – Ohio Rev. Code Ann. § 3701.261 The Director of Health must establish a population-based cancer registry, which shall be known as the Ohio cancer incidence surveillance system, to...
Responsibility for reporting – Ohio Admin. Code 3701-4-02 The Ohio cancer incidence surveillance system has been established and will be developed and administered by the department of health.  The...
Disease specific reporting requirements: Abortion Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Physician abortion reports – Ohio Admin. Code 3701-47-03 A physician who performs or induces or attempts to perform or induce an abortion on a woman after the beginning of the twentieth week of gestation...
Physician, hospital and department abortion reports – Ohio Rev. Code Ann. § 3701.79 An attending physician must complete a confidential abortion report for each abortion he performs.  The report may not contain the woman’s...
Physician’s report to department on attempted or completed abortions – Ohio Rev. Code Ann. § 2919.171 “Physician’s report to department on attempted or completed abortions”   A physician who performs or induces, or attempts to...
Disease specific reporting requirements: AIDS/HIV Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Report as to contagious or infectious diseases - AIDS and HIV – Ohio Rev. Code Ann. § 3701.24 Required reporters must promptly report every case of AIDS, every AIDS-related condition, and every confirmed positive HIV test to the department of...
Disease specific reporting requirements: Birth defects Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Disease specific reporting requirements: Brain tumor Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Disease specific reporting requirements: Congenital abnormalities Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Disease specific reporting requirements: Fetal deaths Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Disease specific reporting requirements: Lead poisoning Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Record-keeping and reporting requirements – Ohio Admin. Code 3701-30-05 Healthcare providers requesting analysis of blood of a child under 16 years old to detect or determine levels of lead must complete the request for...
Disease specific reporting requirements: Other conditions designated by the state as required reporting Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Duties of health commissioner – Ohio Rev. Code Ann. § 3701.53 The health commissioner of a city or general health district must report all cases of inflammation of the eyes of a newborn or gonorrheal ophthalmia...
Programs to raise awareness of hazards of nonsteroidal synthetic estrogens – annual report of director - Ohio Rev. Code Ann. § 3701.76 “Programs to raise awareness of hazards of nonsteroidal synthetic estrogens – annual report of director”   The director of...
Reporting contagious or infectious diseases, illnesses, health conditions, or unusual infectious agents or biological toxins – Ohio Rev. Code Ann. § 3701.23 Boards of health, health authorities or officials, health care providers in localities in which there are no health authorities or officials, and...
Disease specific reporting requirements: STDs Complaints; quality assurance – Ohio Admin. Code 3701-7-15 Each maternity unit, newborn care nursery, or maternity home must document complaints regarding the quality or appropriateness of services and...
Director to develop and administer AIDS and HIV related programs – Ohio Rev. Code Ann. § 3701.241 The director of health will have the following responsibilities with respect to AIDS and HIV –related programs: Develop a surveillance...
Confidentiality of reported data (Cross reference Privacy & Confidentiality) Confidentiality; research – Ohio Admin. Code 3701-4-03 “Confidentiality; research”   Any information, data, and reports with respect to a case of malignant disease that are furnished to...
Physician, hospital and department abortion reports – Ohio Rev. Code Ann. § 3701.79 An attending physician must complete a confidential abortion report for each abortion he performs.  The report may not contain the woman’s...
Records are confidential – exceptions – Ohio Rev. Code Ann. § 3705.32 Records received and information assembled by the birth defects information system are confidential medical records, accessible only by the director...
Special duties of director of health – Ohio Rev. Code Ann. § 3701.14 The director of health has the following responsibilities: To investigate the cause of disease or illness, including the study of births and...
Other Disclosing of AIDS and HIV test results or diagnosis – Ohio Rev. Code Ann. § 3701.243 No person or agency of state or local government that acquires information while providing health services or while working in a health care facility...
Hospital registration and reporting requirements – Ohio Admin. Code 3701-59-05 By March 1st of each year, every hospital must register with and report to the department of health the following information for the previous...
Public health laboratory responsibilities – Ohio Admin. Code 3701-55-03 The bureau of public health laboratories must provide screening for the presence of certain genetic, endocrine and metabolic disorders in newborn...
Reporting of occupational diseases – Ohio Admin. Code 3701-3-02.1 Physicians must submit a report to the director of health within 48 hours of attending on or being called in to visit a patient whom the...
Required further screening or diagnostic testing if initial specimen is abnormal – Ohio Admin. Code 3701-55-07 “Required further screening or diagnostic testing if initial specimen is abnormal”   The director of health will communicate the...
School reporting of body mass index and weight status category – Ohio Admin. Code 3701-65-01 The board of education of a city, exempted village, local school district and governing authority of a chartered nonpublic school must annually...
Birth defects reporting requirements Hospitals and freestanding birthing centers duties concerning hearing screening – Ohio Rev. Code Ann. § 3701.505 Each hospital and freestanding birthing center must conduct a hearing screening on each child born in the hospital or center unless the newborn is...
Reporting requirements – Ohio Admin. Code 3701-57-02 Each physician, hospital and freestanding birthing center must report to the birth defects information system information concerning all fetal death...
Statewide birth defects information system – Ohio Rev. Code Ann. § 3705.30 A statewide birth defects information system has been established to collect information concerning congenital anomalies, stillbirths, and abnormal...