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Public Health Data Collection and Reporting in Indiana

In the State of Indiana, health care providers and facilities must report all cases of communicable diseases1 as well as all cases of human immunodeficiency virus (HIV) infection and acquired immune deficiency syndrome (AIDS) to local and state officials.2   In the event an emergency work is exposed to a patient’s blood or bodily fluids, the worker may request that the patient be tested for a dangerous communicable disease.3

 

The law mandates that all providers and midwives file certificates of birth, using the electronic Indiana birth registration system.4 Similarly, individuals responsible for the care of stillborn children and dead bodies are required to file the appropriate certificate with a health officer as well as with the attending physician.  Health care providers and facilities may provide information on the cause of death to state officials and such information must remain confidential, except in limited circumstances.5

Indiana has created a registry system to collect specific health information within the state.  All providers and facilities are required to report of all cases of malignant disease and other tumors and precancerous diseases that are diagnosed in Indiana within six months of diagnosis.6  Similarly, an immunization data registry has been established into order to collect, store, analyze, release and report immunization data.  A provider may provide immunization data to registry, except if the patient or the patient’s parent signs and exemption form.7  All cases of chronic diseases including asthma, diabetes, congestive heart failure, must also be reported to the state registry.8  All records and information contained in the registry is confidential, however, the State may grant access to the information in limited circumstances.9

 

Footnotes

  • 1. 410 Ind. Admin. Code 1-2.3-47
  • 2. Ind. Code § 16-41-2-3
  • 3. Ind. Code § 16-41-10-2
  • 4. Ind. Code § 16-37-2
  • 5. Ind. Code § 16-37-3
  • 6. Ind. Code § 16-38-2
  • 7. Ind. Code § 16-38-5
  • 8. Ind. Code § 16-38-6-1
  • 9. Ind. Code § 16-38-2 ; Ind. Code § 16-38-5 ; Ind. Code § 16-38-6-1

 

Public Health Data Collection and Reporting in Indiana

Subtopic Statute/Regulation Description
Confidentiality of reported data (Cross reference Privacy & Confidentiality) Establishment and Requirements of the Indiana Cancer Registry – Ind. Code Ann. § 16-38-2 The state maintains a cancer registry for the recording of all cases of malignant disease and other tumors and precancerous diseases that are...
Hospital Reporting Requirements for Fiscal and Patient Information – Ind. Code Ann. § 16-21-6-7 Fiscal and patient information reports; personal identification of patients; public inspection; copies Fiscal reports filed by hospitals may not...
Requirements for a Provider's Use of Records and Violations of Use of Records – Ind. Code Ann.§ 16-39-5-3 The law provides that a patient’s health record is the property of the provider, and may be used by the provider for legitimate business...
Public health Registries Establishment and Requirements of the Indiana Cancer Registry – Ind. Code Ann. § 16-38-2 The state maintains a cancer registry for the recording of all cases of malignant disease and other tumors and precancerous diseases that are...
Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Requirements for an Annual Consumer Guide to Indiana Hospitals – Ind. Code Ann.§ 16-21-6-11 The State Department of Health must put out annually a consumer guide to Indiana’s hospitals.  The consumer guide should assist consumers...
Requirements for the Establishment and Maintenance of a Chronic Disease Registry – Ind. Code Ann.§ 16-38-6-1 For certain chronic diseases, including asthma, diabetes, congestive heart failure, coronary heart disease, hypertension, kidney disease, and other...
Requirements for the Establishment and Maintenance of an Immunity Data Registry – Ind. Code Ann.§ 16-38-5 The state maintains an immunization data registry to collect, store, analyze, release and report immunization data.  Providers may provide...
Disease specific reporting requirements: AIDS/HIV Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Requirements for Reporting of Persons Posing Serious and Present Danger or Being at Risk of HIV/AIDS – Ind. Code Ann. § 16-41-2-3 The following persons must report to the state department each case of human immunodeficiency virus (HIV) infection, including each confirmed case of...
Disease specific reporting requirements: Abortion Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Birth defects Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Brain tumor Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Cancer Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Communicable diseases/reportable diseases (as designated by each state) Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Congenital abnormalities Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Fetal deaths Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Lead poisoning Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: Other conditions designated by the state as required reporting Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Disease specific reporting requirements: STDs Establishment of the Birth Problems Registry and Reporting Requirements for Birth Problems – 410 Ind. Admin. Code 21-3 (1-9) The following entities have a duty to report every birth problem, except a pervasive developmental disorder or a fetal alcohol spectrum disorder that...
Exposure Notification Requirements for Emergency Care Providers – Ind. Code Ann. § 16-41-10-2 An emergency medical services provider who is exposed to blood or body fluids while providing emergency medical services to a patient may request...
Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Reporting Requirements for Communicable Diseases – 410 Ind. Admin. Code 1-2.3-47 It is the duty of licensed physicians and hospitals to report all cases and suspected cases of communicable diseases in Indiana.  The report...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Public health reporting requirements Hospital Fiscal Reporting Requirements – Ind. Code Ann. § 16-21-6-3 Each hospital must file with the State Department of Health, a fiscal report containing the following information: Hospital’s balance sheet...
Requirements for Certificates of Birth – Ind. Code Ann. § 16-37-2 A licensed physician, a midwife or a nurse midwife in attendance at a live birth shall file with the local health officer a certificate of birth and...
Requirements for Hospital Patient Information Reports to the State Department of Health – Ind. Code Ann.§ 16-21-6-6 Each hospital must file with the State Department of Health, inpatient and outpatient discharge data reports that include the following information...
Requirements for the Establishment and Maintenance of an Immunity Data Registry – Ind. Code Ann.§ 16-38-5 The state maintains an immunization data registry to collect, store, analyze, release and report immunization data.  Providers may provide...
Public Health Data Collection and Reporting Ind. Code Ann. § 12-12-9-1 - Reporting of blind or visually impaired persons by physicians or optometrists This law requires that licensed physicians and optometrists report the name, age, and address of each person diagnosed as being blind or having a...
Ind. Code Ann. § 12-12-9-2 - Distribution of reports on blind or visually impaired persons by the office of the secretary This law requires that the office of the secretary send the reports that it receives on blind or visually impaired persons on the first day of every...
Ind. Code Ann. § 12-12-9-3 - Confidentiality of reports on blind or visually impaired persons This law requires that all reports made on blind or visually impaired persons to the office of the secretary be kept confidential and allows use of...
Ind. Code Ann. § 16-19-10-6 - Confidentiality of State Health Department Surveys This law allows the state department of health to conduct surveys about the health of Indiana residents and to monitor the department’s...
Ind. Code Ann. § 16-19-10-7 - Disclosure and Consent for Epidemiological Information This law requires that released public health surveillances, public health investigations and epidemiological investigations protect the identities...
Ind. Code Ann. § 16-19-10-8 - Health Data Collection for Counterterrorism Purposes This law requires that the department of health support Indiana’s counterterrorism programs by collecting data on symptoms of outbreaks or...
Ind. Code Ann. § 16-38-4-13 - Release of confidential information from the birth problems registry This law allows the state department of health to release individual patient’s confidential information to other states’ birth problems...
Ind. Code Ann. § 16-38-4-7 - Reports of birth problems to registry This law charges the state department of health with the responsibility of defining “birth problems” and establishing birth problems...
Ind. Code Ann. § 16-38-4-9 - Confidentiality of information in birth problems registry This law requires that certified nurse midwives, certified direct entry midwives, hospitals, physicians, local health departments, and other health...
Ind. Code Ann. § 16-40-1-2 - Persons required to report persons with disabilities This law requires that every physician, superintendent of a hospital, director of a local health department/local office of department of...
Ind. Code Ann. § 16-40-1-4 - Birth defects reports This law requires physicians or hospital administrators who diagnose, provide or care for persons with birth defects to report any diagnoses of birth...
Ind. Code Ann. § 16-40-1-6 - Confidentiality of reports on persons with disabilities This law requires that all reports made on persons with disabilities be used solely by departments of state government in the performance of duties...
Ind. Code Ann. § 16-40-1-7 - Submission of reports on persons with disabilities to the state department of health This law requires that all reports on persons with disabilities be submitted to the state department of health.  The state department of health...
Ind. Code Ann. § 16-41-2-1 - Adopting rules on reporting of communicable or dangerous diseases This law gives the state department of health the right to adopt rules to define and classify communicable diseases and to establish reporting and...
Ind. Code Ann. § 16-41-2-2 - Reporting of communicable diseases This law requires licensed physicians, administrators of hospitals and directors of medical laboratories to report communicable diseases to the state...
Ind. Code Ann. § 16-41-2-3 - Reporting of HIV/AIDS cases This law requires that every licensed physician/hospital/medical laboratory/department of corrections report each confirmed case of HIV infection and...
Ind. Code Ann. § 16-41-3-1- Rules for compilation of statistical data for purposes of preventing spread of disease This law allows the state department of health to adopt rules with respect to compiling data for statistical purposes with the purpose of preventing...
Ind. Code Ann. § 16-41-6-2 - Informed consent by and court ordered examinations of individuals with communicable diseases This law states that a state health commissioner or local health officer with reasonable grounds to believe that an individual might have a...
Ind. Code Ann. § 16-41-8-2 - Voluntary contact notification program information – communicable diseases This law prohibits the use of identifying information given to a health officer through the voluntary contact notification program as evidence in a...
Ind. Code Ann. § 16-41-9-5 - Detention of and reports on mentally ill or gravely disabled carriers of communicable diseases This law allows a designated health official who determines that a carrier of a dangerous communicable disease is mentally ill/gravely disabled to...
Required Duties of the State Health Data Center – Ind. Code Ann.§ 16-19-10-4 The state of Indiana has established a State Health Data Center, which must do the following: Collect and analyze health data; Maintain health...
Requirements for Certificates of Death and Stillbirth – Ind. Code Ann. § 16-37-3 The individual in charge of interment of a stillborn child or dead body must file a certificate of death or of stillborn with the local health...
Requirements for Hospital Data Collection of Healthcare Associated Infections – 410 Ind. Admin. Code 15-4-5 All hospitals in the state of Indiana are required to collect data on hospital acquired infections. Related Laws:  410 Ind. Admin. Code 15-4-7...