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Medical Records Collection, Retention, and Access in New Hampshire

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Health care professionals and facilities must maintain accurate records for each patient and keep them for a specific number of years depending on the type of health care professional or facility.1 Pharmacies and other health care facilities must comply with laws specifically pertaining to medical records and prescriptions and controlled substances.2 Health care providers must also maintain clinical records to support claims submitted for Medicaid reimbursement.3 The information contained in a patient’s medical record is confidential but the patient may access his or her medical information and request copies for a reasonable fee.4

 

 

 

Footnotes

  • 1. Revised Statutes of the State of New Hampshire §§328-D:6; 329:17
  • 2. Revised Statutes of the State of New Hampshire §§318-B:12; 318-B:12-a; 318-B:21
  • 3. New Hampshire Code of Administrative Rules He-W §520.03
  • 4. Revised Statutes of the State of New Hampshire §§151:21; 151:21-b; 172:8-a; 332-I:1; 332-I:2

 

Medical Records Collection, Retention, and Access in New Hampshire

Subtopic Statute/Regulation Description
Medical Records Collection, Retention, and Access N.H. CODE ADMIN. R. ANN. He-P 802.20 - Patient records under the division of public health services regulations A patient record must be maintained for each patient admitted to a hospital and retained for seven years after discharge of a patient. ...
N.H. CODE ADMIN. R. ANN. Med 501.02 - Standards of conduct under the board of medicine regulations A licensed physician must maintain complete and accurate medical records for all patients for 7 years. Records must contain a history, exam,...
N.H. Code R. He-P 802.14 Duties and Responsibilities of All Licensees These requirements apply to any person or legal entity licensed as a residential care or health facility...
N.H. Rev. Stat. Ann. § 151:21 Patients' Bill of Rights These requirements apply to a licensed health facility, building, or residence, but do not apply to health care provider's...
N.H. Rev. Stat. Ann. § 151:21-b - Home care clients’ bill of rights Home health care providers must provide their clients with a written copy of the rights and responsibilities listed below in advance of or during the...
N.H. Rev. Stat. Ann. § 151:30 - Equitable and Other Relief These requirements apply to a licensed health facility, building, or residence, but do not apply to health care provider's offices or community...
N.H. Rev. Stat. Ann. § 332-I:1 Medical Records; Definitions These requirements apply to any person or facility lawfully providing health care services in New Hampshire.  All...
New Hampshire Code of Administrative Rules Ch § 403.02 “Disrespect to a patient as unprofessional conduct under the board of chiropractic examiners regulation” A chiropractor may not engage in...
New Hampshire Code of Administrative Rules Ch §403.01 “Misconduct under the board of acupuncture licensing regulation” A chiropractor is guilty of misconduct for a variety of grounds...
New Hampshire Code of Administrative Rules Ch §406.02 “Obligation to maintain patient record under the board of chiropractic examiners regulations” A chiropractor must maintain patient...
New Hampshire Code of Administrative Rules Den §501.01 “Ethical duties under the board of dental examiners regulations” (m) When dental records are discarded, dentists must destroy them by...
New Hampshire Code of Administrative Rules He-P § 809.14 “Duties and responsibilities of all licensees under the division of public health services regulations” A care plan of a home health care...
New Hampshire Code of Administrative Rules He-P § 810.14 “Duties and responsibilities of the licensee under the division of public health services regulations”     ...
New Hampshire Code of Administrative Rules He-P § 810.16 “Client services under the division of public health services regulations”          ...
New Hampshire Code of Administrative Rules He-P § 810.17 “Medications under the division of public health services regulations”      Birthing centers must maintain a...
New Hampshire Code of Administrative Rules He-P §305.06 “Standards for performing HIV testing under the division of public health services regulations” All laboratories or other organizations...
New Hampshire Code of Administrative Rules He-P §802.14 “Duties and responsibilities of all licensees under the division of public health services regulations” A hospital is responsible for...
New Hampshire Code of Administrative Rules He-P §802.20 “Patient records under the division of public health services regulations” A patient record must be maintained for each patient admitted...
New Hampshire Code of Administrative Rules He-P §803.14 “Duties and responsibilities under the division of public health services regulations” A nursing home is responsible for meeting a...
New Hampshire Code of Administrative Rules He-P §803.16 “Medications services under the division of public health services regulations” All nursing home facilities must maintain all records for...
New Hampshire Code of Administrative Rules He-P §803.19 “Resident records under the division of public health services regulations” All nursing homes must maintain records for each patient....
New Hampshire Code of Administrative Rules He-P §808.14 “Duties and responsibilities of all licensees under the division of public health services regulations” Laboratories must meet various...
New Hampshire Code of Administrative Rules He-P §808.16 “Client records, test requisitions and test reports under the division of public health services regulations” Laboratories must maintain...
New Hampshire Code of Administrative Rules He-P §809.16 “Medications under the division of public health services regulations” A home health care provider must maintain documentation for all...
New Hampshire Code of Administrative Rules He-P §811.17 “Medication under the division of public health services” End stage renal disease dialysis centers must maintain a written record for...
New Hampshire Code of Administrative Rules He-P §811.19 “Client records under the division of public health services” End stage renal disease dialysis centers must maintain a record for each...
New Hampshire Code of Administrative Rules He-P §812.14 “Duties and responsibilities of all licensees under the division of public health services regulations” Ambulatory surgical centers must...
New Hampshire Code of Administrative Rules He-P §812.19 “Patient records under the division of public health services regulations” Ambulatory surgical centers must maintain electronic records...
New Hampshire Code of Administrative Rules He-W §520.03 “Record keeping requirements under the Division of Human Services regulations” Health care providers must maintain clinical records to...
New Hampshire Code of Administrative Rules Med §501.02 “Standards of conduct under the board of medicine regulations” A licensed physician must maintain complete and accurate medical records...
New Hampshire Code of Administrative Rules Mhp §501.02 “Code of Ethics under the board of mental health practice regulations” Psychologists, pastoral psychotherapists, clinical social workers...
New Hampshire Code of Administrative Rules Mhp §502.01 “Responsibilities of licensees under the board of mental health practice regulations” All mental health practitioners’ offices must...
New Hampshire Code of Administrative Rules Nat §404.01 “Misconduct under the naturopathic board of examiners regulations” A naturopathic physician engages in misconduct if he: Practices...
New Hampshire Code of Administrative Rules Nur § 402.04 “Disciplinary sanctions under the board of registration in optometry regulations” All licensed nursing assistants, practical nurses,...
New Hampshire Code of Administrative Rules Opt §502.02 “Standards of conduct under the board of registration in optometry regulations” Optometrists must refrain from revealing patients’...
New Hampshire Code of Administrative Rules Ph §404.04 “Records under the pharmacy board regulations” Pharmacies that dispense parenteral solutions must maintain a patient record for each...
New Hampshire Code of Administrative Rules Ph §703.05 “Automated data processing systems under the New Hampshire Pharmacy Board regulations” An automated data processing system may be used...
New Hampshire Code of Administrative Rules Ph §706.01 “Patient records under the New Hampshire Pharmacy Board regulations” Pharmacies must maintain a patient record system for patients for...
Revised Statutes of the State of New Hampshire §151:21 “Patients’ bill of rights under the hospitals and sanitaria law” Every patient admitted to a healthcare facility has the following...
Revised Statutes of the State of New Hampshire §172:8-a “Confidentiality of client records under the public safety and welfare law” Records or information regarding any client of a substance...
Revised Statutes of the State of New Hampshire §318-B:12 “Records to be kept; confidentiality under the Controlled Drug Act” (I) Practitioners must keep separate records showing the disposition...
Revised Statutes of the State of New Hampshire §318-B:12-a “Treatment for drug abuse under the Controlled Drug Act” Any minor 12 years of age or older may voluntarily admit himself to treatment...
Revised Statutes of the State of New Hampshire §318-B:21 “Certain communications not privileged under the Controlled Drug Act” Information provided by a patient to a practitioner regarding the...
Revised Statutes of the State of New Hampshire §328-D:6 “Grounds for discipline under the occupations and professions law” Physician assistants may face disciplinary sanctions for: Failing...
Revised Statutes of the State of New Hampshire §329:17 “Disciplinary action; remedial reporting under the hospitals and sanitaria law” The board of medicine may initiate a disciplinary...
Revised Statutes of the State of New Hampshire §332-I:1 “Medical records, definitions under the occupations and professions law” All medical information contained in a health care provider...
Revised Statutes of the State of New Hampshire §332-I:2 “Patient information under the occupations and professions law” A patient receiving mental health treatment has the following rights...
Click on the individual state law in the table above to see our summary of the individual law.


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