Medical Records Collection, Retention, and Access

Physicians, dentists, and other health care providers authorized to administer narcotic drugs must keep a record of each drug administered for 2 years from the date of administration: Arkansas Code § 20-64-209

Medicaid participating health care providers must maintain medical records for at least 5 years:  Arkansas Code § 20-77-907

If a patient changes care from 1 physician to another and fails to notify the former physician, or leaves the care of the former physician for a period of 7 years from the last entry date on the patient's record and fails to notifyor request the trasnfer of records from the former physician, then the former physician is required to maintain the patient's records for a period of 7 years from the last entry date in the patient's medical record, after which time the records may be permanently disposed of in a manner that insures confidentiality of the records:  24 Del.C. § 1761

A physician must maintain written medical records for a period of 5 years from the last patient contact:  Florida Administrative Code §§ 64B8-10.002

Health care providers must retain medical records for at least 7 years unless it is for a minor in which case the records must be maintained for the time the individual is a minor plus 7 years after the minor turns the age of majority: HRS § 622-58

Physicians must maintain medical records for at least 7 years:  Iowa Admin. Code 653-13.7

Every provider who is required to file a health care provider tax, including physicians, must keep medical records for at least 6 years from the making of records unless the department in writing authorizes their destruction at an earlier date:  Kentucky Revised Statutes § 142.341

The physician must keep the record for at least 7 years from the date of the last encounter with the patient or until the patient reaches the age of 9 (if more than 7 years):  243 MA ADC 2.07

Physicians must maintain records for 7 years from the date of the last service:  V.A.M.S. 334.097

The licensee shall retain a complete copy of all patient medical records for at least 7 years from the date of the patient’s last  contact with the licensee, unless, before that date, the patient has requested that the file be transferred to another health provider: N.H. Code R. Med 501.02

Physicians must retain patient medical records for at least 10 years after the date of last treatment, or as set forth by medical assistance programs:  N.M. Admin. Code 16.10.17.10

The provider of a health care service, which includes a physician, must maintain a medical record for each patient for 5 years from the date of discharge:  Ohio Admin. Code 3701-84-11

Physicians (or their authorized agents) must store medical records for at least 5 years unless otherwise required by law or regulation:  31-5-41 R.I. Code R. § 11

A health care provider participating in the Medicaid program must retain patient records 6 years after the last claim is paid or denied:  S.D. ADMIN. R. 67:16:34:05

Physicians must retain medical records for 7 years: 22 Tex. Admin. Code § 165.1

Health care providers must maintain existing patient health care records for at least one year following an authorization to disclose that health care information, and during a pending request for examination and copying or request for correction or amendment:  Wash. Rev. Code § 70.02.160

Physicians must retain medical records for 5 years:  Wisconsin Administrative Code MED §21.03 

The Alaska eHealth Network (AeHN) 

The Arkansas Office of Health Information Technology 

Colorado Regional Health Information Organization (CORHIO)

Delaware Health Information Network (DHIN)

Georgia Health Information Exchange (GHIE)

Indiana Health Information Technology (IHIT)

Kansas Health Information Technology (KanHIT) housed in the Kansas Department of Health and Environment

Louisiana Health Information Exchange (LaHIE) run by the Louisiana Health Care Quality Forum (LHCQF)

Chesapeake Regional Information System for our Patients (CRISP)

Michigan Health Information Network (MiHIN)

Mississippi Health Information Network (MS-HIN)

HealthShareMontana

Office of Health Information Technology (OHIT) in the Nevada Department of Health and Human Services (DHHS)

New Jersey Health Information Network (NJH)

New York eHealth Collaborative (NYeC)

North Dakota Health Information Technology 

Oklahoma Health Information Exchange through the Oklahoma Health Care Authority

Pennsylvania eHealth Partnership Authority

South Caroline Health Information Exchange (SCHIEx)

Tennessee Office of e-Health Initiatives

Utah Clinical Health Information Exchange (cHIE)

ConnectVirginia

West Virginia Health Information Network (WVHIN)

Wyoming e-Health Partnership