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Medicaid/CHIP Data Requirements in Minnesota

        Minnesota has established a number of standards for the reporting and maintenance of health information regarding the state’s Medicaid program, called Minnesotacare.  Medicaid participating providers must maintain medical records, health care records, financial records, including appointment books and billing transmittal forms for five (5) years from the date of billing for the service.1  As a condition of participating with Medicaid, providers are also required to maintain health service records, which document each instance a health service is provided to a patient.2  The law requires providers to give the Department access to their financial records as well.3  The law also sets forth certain requirements that Medicaid providers using electronic health records must meet.4  While there is no formal authorization to release medical information to the Department of Human Services by Medicaid beneficiaries, the law presumes that this is authorized through the beneficiary’s initial application form for Medicaid.5

            Minnesota’s Medicaid program emphasizes high quality, low cost care through its regulations.  The law requires the Commissioner of Health to find ways to improve quality and contain costs in the Minnesotacare program. The Commissioner of Human Services is authorized to develop innovative health care delivery systems, such as accountable care organizations to be used to provide services to individuals eligible for medical assistance or enrolled in Medicaid.6  The law also encourages the Commissioner to find ways to address health disparities and access to care by racial and ethnic minorities.7  In addition, the Commissioner must establish a performance reporting system for Medicaid participating providers that includes measures of care for asthma, diabetes, hypertension, coronary heart disease and measures of preventative care services.8  In a similar vein, the state has developed a disease management program to control the costs and outcomes of Medicaid beneficiaries with chronic conditions.9  The state’s Medicaid program is also required to provide health care homes to beneficiaries with chronic conditions.10  The law also requires that a utilization control program be put in place to monitor the quality of health care provided to Medicaid beneficiaries at hospitals, long term facilities, or mental disease treatment institutions.11

 

Footnotes

  • 1. MN ADC 9505.0205; MN ADC 9505.2180; MN ADC 9505.2190
  • 2. MN ADC 9505.2175
  • 3. MN ADC 9505.2185
  • 4. MN ADC 9505.2197
  • 5. MN ADC 9505.2185
  • 6. M.S.A. §256B.0755
  • 7. M.S.A. §256B.043
  • 8. M.S.A. §256B.072
  • 9. M.S.A. §256B.075
  • 10. M.S.A. §256B.0757
  • 11. MN ADC 9505.0180

 

Medicaid/CHIP Data Requirements in Minnesota

Subtopic Statute/Regulation Description
Medicaid/CHIP Data Requirements M.S.A. §256B.021 Medical Assistance Reform Waiver The Minnesota Legislature has taken steps to reform the delivery of care to its medical assistance beneficiaries in...
M.S.A. §256B.043 Cost-containment efforts The Commissioner of Health Services must consider ways to improve quality and save money through the use of complementary or...
M.S.A. §256B.072 Performance reporting and quality improvement system The Commissioner of Human Services must establish a performance reporting system for health care...
M.S.A. §256B.075 Disease Management Programs Minnesota has developed a disease management program to control the costs and outcomes of Medicaid beneficiaries with...
M.S.A. §256B.0755 Health Care Delivery Systems Demonstration Project The Commissioner of Human Services must develop and authorize alternate and innovative health care...
M.S.A. §256B.0757 Coordinated Care through a Health Home The Commissioner of Human Services must provide health care homes for beneficiaries of medical assistance who...
M.S.A. §256B.439 Long Term Care Quality Profiles A quality profile system is put in place for nursing facilities that provide medical assistance to the needy under...
MN ADC 9505.0180 Surveillance and Utilization Control Program The Department of Human Services must implement a program for surveillance and utilization review of...
MN ADC 9505.0205 Provider Records A participating provider with Medicaid or Medicare or other medical assistance programs must maintain medical records, health care...
MN ADC 9505.2175 Health Service Records As a condition for payment under a medical assistance program such as Medicaid, the provider or vendor must document each...
MN ADC 9505.2180 Financial Records As a condition for payment under a medical assistance program such as Medicaid, the provider or vendor must maintain financial...
MN ADC 9505.2185 Access to Records A recipient of medical assistance (Medicaid or Medicare or other medical assistance program beneficiary) is assumed to have...
MN ADC 9505.2190 Retention of Records A vendor or provider of Medicaid or other medical assistance programs must keep all health service and financial records for at...
MN ADC 9505.2197 Vendor’s Responsibility for Electronic Records A vendor or provider that participates in medical assistance programs (such as Medicare or...
MN ADC 9549.0041 General Reporting Requirements As a condition for payment under a medical assistance program such as Medicaid, a nursing home facility must submit an...
Medicaid medical records maintenance by providers (including retention period, storage, and other recordkeeping requirements) Mich. Comp. Laws Ann. § 400.111i - Timely claims processing and payment procedure; external review; report; definitions A procedure is put in place for timely claims processing and payment procedures to be used in billing for Medicaid services rendered.  The...