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Public Health Data Collection and Reporting in California

California imposes strict requirements on health care providers and entities to report specific elements to the Department of Health Services, including financial data as well as disease specific information.  For example, health care providers who treat cases or suspected cases of certain diseases have a duty to report it to the local health officer, who then must report the cases to the State Department of Public Health.1  This reporting requirement also extends to positive HIV tests.2  California law also mandates that all cases of cancer3 and Parkinson’s disease4 be reported to their respective registries, which report to the Department of Health Services in turn.  Hospitals are also required to report live births.5

Licensed health facilities are also required to provide the Office of Statewide Health Planning and Development with their financial reports.6   Should a facility fail to timely file its reports, it may be subject to significant monetary fine.7, 8

 

Footnotes

  • 1. 17 CA ADC §2500
  • 2. 17 CA ADC §2643.5
  • 3. Health & Safety Code §103885
  • 4. Health & Safety Code §103865
  • 5. Health & Safety Code §102450
  • 6. 22 CA ADC §97040
  • 7. 22 CA ADC §97045
  • 8. Health & Safety Code §128770

 

Public Health Data Collection and Reporting in California

Subtopic Statute/Regulation Description
Public Health Data Collection and Reporting Circumstances for Provider Disclosure of Medical Information – Cal. Civ. Code § 56.10 A provider may disclose medical information under the following circumstances: To providers, health care service plans, contractors or other...
Violations of reporting requirements Fee for Failure of a Licensed Health Facility to File Required Reports – Cal. Code Regs. tit. 22 § 97045 A licensed health facility that fails to file required reports with the Office of Statewide Health Planning and Development will be assessed a fee of...
Penalties for Failure to Report Financial, Health Facilities, or Utilization Data – Cal. Health & Safety Code § 128770 Any health facility or freestanding ambulatory surgical clinic that fails to report financial, health facilities or utilization data as required by...
Public health reporting requirements Health facilities; reports; data reporting requirements; hospital discharge abstract data record; exemptions from disclosure requirements; liability – Cal. Health & Safety Code § 128735 Any organization that operates, conducts, owns, or maintains a health care facility, or its officers must report the following:  balance...
Medical and Health Report for Live Births – Cal. Health & Safety Code § 102450 “Medical and health report; completion and submission for registration; filing”   For every registration of live birth sent to the...
Medical and Health Report: Communication of Purpose, Confidentiality and Voluntary Nature – Cal. Health & Safety Code § 102455 The medical and health report required by Health & Safety Code §102450 (pertaining to live birth reporting requirement) must be labeled as...
Requirements to Report on State Funded Research on Diseases or Disorders Unique to Women or Minorities – Cal. Health & Safety Code § 439.904 All state agencies and state universities are required to report on state funded research on diseases or disorders unique to women or minorities....
Disease specific reporting requirements: Abortion Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: AIDS/HIV Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Patient HIV Test Results Reporting Requirements for Health Care Providers – Cal. Code Regs. tit. 17 § 2643.5 Within seven (7) days of a patient’s confirmed positive HIV test, the health care provider must report the confirmed positive test to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Birth defects Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Brain tumor Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Cancer Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Reporting Requirements of Cancer and Confidentiality of Patient Information – Cal. Health & Safety Code § 103885 This is from a larger except about the reporting requirements of cancer.  All information that is reported must remain confidential. ...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Communicable diseases/reportable diseases (as designated by each state) Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Reporting Requirements of Parkinson's Disease and Confidentiality of Patient Information – Cal. Health & Safety Code §103865 This is from a larger excerpt about the reporting requirements of Parkinson’s disease.  All information that is reported must remain...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Congenital abnormalities Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Reporting Requirements of Parkinson's Disease and Confidentiality of Patient Information – Cal. Health & Safety Code §103865 This is from a larger excerpt about the reporting requirements of Parkinson’s disease.  All information that is reported must remain...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Fetal deaths Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Lead poisoning Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: Other conditions designated by the state as required reporting Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Reporting Requirements of Parkinson's Disease and Confidentiality of Patient Information – Cal. Health & Safety Code §103865 This is from a larger excerpt about the reporting requirements of Parkinson’s disease.  All information that is reported must remain...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Disease specific reporting requirements: STDs Informational Requirements for Reporting to the Local Health Authority – Cal. Code Regs. tit. 17 § 2500 Each health care provider who attends a case or is aware of a case or suspected cases of designated diseases has a duty to report this to the local...
Requirements for Patients Suspected of Having Anthrax and Reporting of Anthrax Test Samples – Cal. Code Regs. tit. 17 § 2551 A patient suspected of having anthrax must be isolated.  When a laboratory receives a sample to be tested for anthrax, the lab must inform the...
Requirements for Reports by Local Health Officer to State Department of Public Health – Cal. Code Regs. tit. 17 § 2502 “Reports by Local Health Officer to State Department of Public Health”   Each local health officer must report all conditions...
Confidentiality of reported data (Cross reference Privacy & Confidentiality) Reporting of Unlawful or Unauthorized Access or Disclosure of Patient Medical Information – Cal. Health & Safety Code § 1280.15 A licensed hospital, community health clinic, nursing facility, or other health facility must prevent unlawful or unauthorized access or disclosure...
Public health Registries Reporting Requirements for Cancer Cases and Regional Cancer Registry Requirements – Cal. Code Regs. tit. 17 § 2593 Cancer cases must be reported by all counties to a regional cancer registry, which will then report to the Department of Health Services.  The...