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Medical Records Collection, Retention, and Access in Georgia

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Medical Records Collection, Retention, and Access in Georgia

Subtopic Statute/Regulation Description
Required maintenance of medical records Birth Centers Health Services Information System, Ga. Comp. R. & Regs. 290-5-41-.10 Birth Centers Health Services Information System
Certification of Births Resulting In Stillbirth, Ga. Code Ann. § 31-10-33 Certification of Births Resulting In Stillbirth
Confidentiality of Clinical Records, Ga. Code Ann. § 37-4-125 Confidentiality of Clinical Records
Delayed Registration of Births, Ga. Code Ann. § 31-10-11 Delayed Registration of Births
Determination of Death and Immunity, Ga. Code Ann. § 31-10-16 Determination of Death and Immunity 
Health Services Information System, Ga. Comp. R. & Regs. 290-5-37-.05 Health Services Information System
HMO Quality Assurance, Ga. Comp. R. & Regs. 290-5-37-.07 HMO Quality Assurance
Home Health Agencies Scope of Services, Ga. Comp. R. & Regs. 111-8-31-.08 Home Health Agencies Scope of Services
Hospice Medical Records, Ga. Comp. R. & Regs. 111-8-37-.23 Hospice Medical Records
Hospital Pharmaceutical Services, Ga. Comp. R. & Regs. 111-8-40-.22 Hospital Pharmaceutical Services
Mental Health Facility Restraints and Abuses, Ga. Code Ann. § 37-3-165 Mental Health Facility Restraints and Abuses
Mental Health Record Confidentiality - Ga. Stat. Ann. § 37-3-166 Records and information relating to the mental health of an individual are confidential and privileged to the patient, and may only be disclosed in...
Notification of Disease, Ga. Code Ann. § 31-12-2 Notification of Disease
Nursing Home Records, Ga. Comp. R. & Regs. 111-8-56-.11 Nursing Home Records
Pharmacy Drug Therapy Recordkeeping, Ga. Comp. R. & Regs. 480-35-.05 Pharmacy Drug Therapy Recordkeeping
Pharmacy Inspection of Records, Ga. Comp. R. & Regs. 480-28-.11 Pharmacy Inspection of Records
Pharmacy Record-Keeping and Filing, Ga. Comp. R. & Regs. 480-28-.04 Pharmacy Record-Keeping and Filing
Public Health Patient Records, Ga. Comp. R. & Regs. 511-7-1-.10 Public Health Patient Records
Regulations for Pharmaceutical Services, Ga. Code Ann. § 33-20-4.3 Regulations for Pharmaceutical Services
Unlabeled Blood and Medical Records, Ga. Code Ann. § 31-24-5 Unlabeled Blood and Medical Records
Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) Conditions and procedures for copying records, Ga. Code Ann., § 31-33-2 Conditions and procedures for copying records A provider who has custody over a patient’s medical record must retain the record for at least 10...
Costs of copying and mailing; patient's rights as to records, Ga. Code Ann., § 31-33-3 Costs of copying and mailing; patient's rights as to records Unless the request is specifically related to providing required material for the...
Examination of Client Records, Ga. Code Ann. § 37-4-126 Examination of Client Records
HMO Confidentiality of Medical Information, Ga. Code Ann. § 33-21-23 HMO Confidentiality of Medical Information
Independent Review Organization Confidentiality Provisions, Ga. Comp. R. & Regs. 111-2-3-.09 Independent Review Organization Confidentiality Provisions
Notice of Information Practices, Ga. Code Ann. § 33-39-5 Notice of Information Practices
Written Requests for Access to Personal Information, Ga. Code Ann. § 33-39-9 Written Requests for Access to Personal Information
Content of medical record Home Health Agencies Standards for Patient Care, Ga. Comp. R. & Regs. 111-8-31-.09 Home Health Agencies Standards for Patient Care
Hospital Medical Records, Ga. Comp. R. & Regs. 111-8-40-.18 Hospital Medical Records
Medical records under the Department of Community Health regulations - GA. COMP. R. & REGS. § 111-8-40-.18 Hospitals must retain patient records for 5 years. In the case of a minor patient, medical records must be retained 5 years after a patient turns 18...
Pharmacy Maintenance of Patient Records, Ga. Code. Ann § 26-4-83 Pharmacy Maintenance of Patient Records
Physician's Report for Abortions, Ga. Code Ann. § 31-9B-3 Physician's Report for Abortions
Registration of Births, Ga. Code Ann. § 31-10-9 Registration of Births
Click on the individual state law in the table above to see our summary of the individual law.


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