Patient profiles – Ohio Admin. Code 4729-5-18

All pharmacies must maintain a patient profile system which will provide for immediate retrieval of information regarding those patients who have received prescriptions from that pharmacy.  The dispensing pharmacist will be responsible for ensuring that a reasonable effort has been made to obtain, document and maintain the following records:

• The patient’s data record, consisting of the following information:
  • Full name of the patient for whom the drug is intended;
  • Residential address and telephone number of the patient;
  • Patient’s date of birth;
  • Patient’s gender;
  • A list of current patient specific data consisting of the following:
    • Known drug related allergies,
    • Previous drug reactions,
    • History of or active chronic conditions or disease states,
    • Other drugs and nutritional supplements, including nonprescription drugs used on a routine basis, or devices;
  • The pharmacist’s comments relevant to the individual patient’s drug therapy;
• The patient’s drug therapy record for all of the prescriptions that were filled at the pharmacy within the last twelve months.

The patient profile shall be maintained for at least one year from the date of the last entry in the profile record.